Controller (nonprofit) at Nueva Esperanza – Philadelphia, Pennsylvania

Grant Management & Accounting

• Working with the development team, plans, organizes, and coordinates accounting and financial reporting for all grant-funded activities.
• Develops and monitors grant budgets, analyzing spending trends—including personnel, benefits, and restricted and unrestricted funding sources—to ensure alignment with programmatic and organizational objectives.
• Serves as the primary financial liaison for grant reporting, compliance, reimbursement requests, and monitoring visits.
• Maintains financial records consistent with audit standards and ensures expenditures and drawdowns meet grant requirements.
• Prepares all month-end close entries related to grants, including salary and benefit allocations, indirect cost calculations, recurring entries, and accruals with appropriate reversals.
• Participates in monthly grants management team meetings and scheduled grant kick-off meetings coordinated by Development
• Ensures clarity of finance representation and assignments, as well as clear communication during and outside of meetings, to support follow-through.
• Models leadership in responsibility, accountability, communication, and collaboration.
• Ensures follow through on implementation of goals including ensuring budgets include appropriate indirect, management costs.

Accounts Receivable (AR) Management

• Manages all AR functions for Esperanza across multiple entities.
• Prepares and issues invoices for district, state, federal, grant, and other receivables.
• Monitors, reconciles, and ages receivable balances; investigates discrepancies and ensures timely collections.
• Collaborates with program, development, and finance partners to validate revenue earned and ensure receivable accuracy.
• Ensures compliance with all billing, reimbursement, and funding requirements tied to receivable activity.
• Prepares AR-related schedules and reconciliations for the monthly close, audit processes, and management reporting with follow through on intercompany transfers.

Financial Reporting & Compliance

• Assists the Controller with accurate and timely reporting to internal and external stakeholders.
• Assists and supports the annual budgeting cycle, forecast updates, and the annual financial audit through preparation of schedules, reconciliations, and supporting documentation.

Process Improvement, Change Management, & Systems

• Supports and collaborates on process-improvement initiatives, backlog cleanup, system enhancements, and accounting workflow redesign.
• Supports finance transformation efforts, including automation of AR processes, integration of new tools, and strengthening of internal controls.
• Participates in project management efforts related to system implementations and cross-functional initiatives.

Team Supervision

• Supervises the Grant Coordinator and/or AR staff, providing clear direction, coaching, and performance feedback.
• Assigns tasks and ensures all work is completed accurately and in compliance with grant requirements and deadlines.

Other Responsibilities

• Performs additional duties as assigned in support of Finance department operations.

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• Experience with grant financial reporting, grant compliance, and multi-entity accounting.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of federal government guidelines and compliance requirements (preferred).
• Familiarity with federal, state, and Title-funded grant programs (preferred).
• Experience managing Accounts Receivable (AR) functions, including invoicing, reconciliations, aging analysis, and collections.
• Demonstrated experience implementing or automating AR workflows (e.g., billing automation, integrations, reporting improvements).
• Proven ability to lead or contribute to change-management initiatives and process redesign.
• Experience with accounting systems such as Abila MIP (preferred); experience with Sage Intacct is also a plus.
• Strong analytical and problem-solving skills with the ability to identify variances, improve processes, and recommend solutions.
• Ability to work effectively in a fast-paced, evolving environment with multiple priorities and deadlines.
• Experience supervising and developing a small team (1–2 staff members).
• Highly detail-oriented, organized, proactive, and able to collaborate across finance, development, and program teams.
• Strong written and verbal communication skills; able to explain financial concepts clearly to non-financial staff.