Executive Assistant- Miami, FL at The Calendar Group

Our client is seeking a highly capable and proactive Executive Assistant to support a Founder/CEO based in Miami, FL. This role will serve as a true right hand, managing day-to-day priorities, facilitating high-level relationships, and ensuring seamless coordination across both business and personal matters. The ideal candidate is poised, resourceful, and thrives in a high-touch, fast-paced environment with significant exposure to high level individuals and complex operations.

Key Responsibilities

• Manage a complex, ever-evolving calendar aligned with strategic priorities
• Coordinate meetings, calls, and engagements across multiple time zones
• Prepare agendas, briefing materials, and ensure timely follow-up
• Anticipate needs and proactively manage shifting priorities
• Track key relationships and maintain organized records of interactions
• Coordinate domestic and international travel, including detailed itineraries
• Manage last-minute changes seamlessly and troubleshoot in real time
• Track priorities, action items, and ensure consistent execution

Qualifications

• 5+ years of experience supporting a C-level executive, founder, or UHNW principal
• Experience within real estate, finance, family office, or related environments preferred
• Highly tech-savvy and comfortable adopting new tools (including AI-driven platforms)
• Proficient with CRM systems
• Strong organizational and communication skills with exceptional attention to detail
• High level of discretion, judgment, and professionalism
• Bilingual (Spanish preferred, not required)

Compensation: $100K–$120K base salary, depending on experience