Scholarship Coordinator - School of Nursing at University of Pittsburgh – Pittsburgh, Pennsylvania

Scholarship Coordinator - School of Nursing

Nurs-Recruitment and External Relations - Pennsylvania-Pittsburgh - (26001630)

The University of Pittsburgh School of Nursing is seeking a qualified Graduate Academic Advisor. Recently ranked 2nd (tie) by US News & World Report for our Nurse Anesthesia DNP program, 8th (tie) for our Bachelor of Science in Nursing program, and 5th for our Psychiatric Mental Health Nurse Practitioner DNP program. The School of Nursing continues to be one of the most reputable and well-known nursing education schools in the country for both undergraduate and graduate level programs. The School is searching for a Scholarship Coordinator to support the Associate Dean for Strategy in implementing, leading, and managing the School's scholarship processes.

Job Summary

Analyzes applicant financial aid information, selects candidates, and determines awarded financial aid. Assists in financial aid policy preparation and in applications for government loan program federal funds. Conducts applicant interviews and administers assigned financial aid programs.

Essential Functions

Summary
The Scholarship & Undergraduate Research Mentorship Coordinator supports students across all School of Nursing programs by managing the lifecycle of scholarship and traineeship awards. This role serves as the primary student-facing contact for scholarship and financial support, ensuring accurate processing, clear communication, and compliance with institutional and federal regulations. The Coordinator chairs the Nursing Scholarship Committee and administers the Undergraduate Research Mentorship Program, including student hiring, mentor matching, and program tracking. This position reports to the Associate Dean for Strategy and collaborates with Alumni Relations & Development, the Office of Admissions and Financial Aid, and faculty mentors.

Job Duties

40% - Scholarship Coordination/Administration
- Manage scholarship processes including applications, eligibility review, selection, and award posting
- Maintain systems for application intake, communication, and tracking
- Ensure funds are used according to donor intent and student eligibility
- Maintain accurate records for applications, funding, and awards
- Ensure compliance with university and financial aid regulations
- Reconcile awards and prepare reports for leadership
- Chair the Nursing Scholarship Committee

30% - Traineeship Award Coordination/Administration
- Administer traineeship and grant programs including applications, awards, and reporting
- Monitor compliance with funding requirements and track expenditures
- Update materials and communicate deadlines and opportunities
- Prepare award documentation and ensure timely disbursement
- Calculate and apply funding for graduate appointments
- Coordinate Federal Work-Study processes
- Manage the research mentorship program, including hiring, mentor matching, and tracking
- Conduct program assessments and reporting

15% - Special Scholarships

Matching Funds
- Identify eligible students
- Reconcile accounts and ensure accurate distribution
- Verify continued eligibility
- Coordinate postings and prepare reports

Scholarship Discounts
- Ensure criteria are met
- Apply tuition reductions
- Track and report expenses

10% - Data/Reporting
- Collect, analyze, and report data on scholarships and programs
- Identify trends and support decision-making

5% - Special Projects
- Support projects and committee work
- Perform additional duties as assigned

Qualifications
- Bachelor’s degree in a relevant field
- Two years of related experience preferred
- Strong organizational and analytical skills
- Ability to work independently and manage priorities
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office
- Attention to detail and reliability

Physical Effort

Primarily sedentary, must be able to sit or stand for prolonged periods of time.

Assignment Category: Full-time regular

Job Classification: Staff.Financial Aid Counselor

Job Family: Academic & Student Services

Job Sub Family: Student Financial Services

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30AM - 5:00PM

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $17.74 to $22.17 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable