Office Manager at Flow – Bay Harbor Islands, Florida

Office Manager

About the Company
At Flow, were reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. Were building a new kind of living experience: one thats flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, were creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
About the Role: Were looking for an organized, proactive, and hospitality-minded Office Manager to be based in Flows Miami HQ. This pivotal role involves managing various administrative tasks such as inventory management, vendor relationships, event management, new hire experience and more. Additionally, you will demonstrate excellent organization and communication skills, manage logistics and enhance organizational workflows to ensure seamless operations.
This role involves supporting various organizational functions and assisting in projects spanning areas such as Capex, Design, People Ops, IT, Finance, and beyond as needed.
We believe employees are better together. Every position at Flow has an onsite or in-office requirement. This role is based full time at Flow's Miami HQ in the Bay Harbor Islands, FL.

Responsibilities:

• Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials
• Provide event support and planning for meetings and staff events including logistics, research & planning, day-of support and invoice/billing management
• Manage vendor relationships for cleaning services, supplies, plants, and repairs
• Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues)
• Maintain soft seating areas, conference rooms, executive offices, and common spacesensure furniture is properly staged, and clutter is removed or stored
• Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination
• Act as a go-to resource for new hires beyond day onehelp them acclimate and understand how you can support them
• Support other functional areas and members of the organizations leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design
• Other various/ad hoc administrative duties as needed

Ideal Background

• 2+ years of experience in administrative support, operations or hospitality
• Strong communication and organizational skills
• Comfortable managing vendor relationships and event support
• Warm, approachable demeanor with a proactive mindset
• Ability to multitask and prioritize in a fast-paced, dynamic environment
• Familiarity with basic IT tools and comfort collaborating across departments

Benefits Comprehensive benefits package (Medical / Dental / Vision / Disability / Life) Paid time off and 13 paid holidays 401(k) retirement plan Healthcare and Dependent Care Flexible Spending Accounts (FSAs) Access to HSA-compatible plans Pre-tax commuter benefits Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings
Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.