Administrative Coordinator at Harvest Home Senior Living – Mount Pleasant, Wisconsin

POSITION SUMMARY:

The Administrative Coordinator supports the smooth operation of Harvest Home Assisted Living by managing scheduling, resident and family communications, and office organization. This role coordinates between staff and departments to ensure efficient workflows and excellent resident care. The ideal candidate is organized, detail-oriented, and compassionate, thriving in a fast-paced, caring environment.

RESPONSIBILITIES:

• Complete and distribute the monthly caregiver schedule according to policy and protocol

• Schedule orientation and training for new staff

• Schedule CBRF classes, coordinating with RN trainer

• Schedule caregivers for attending inservices

• Review and approve vacation requests (per policy) and shift swaps, implement these changes into schedule

• Track and document all call-ins and attendance records

• Implement onboarding and orientation folders with new caregivers

• Provide and review trainer checklist with new hires and with the caregiver trainer as needed

• Provide any necessary caregiver training as directed

• Observe caregivers as directed

• Follow up with new caregivers within first week after training and during 90 day probationary period, per onboarding workbook

• Assists with interview process by attending interview, reviewing referrals and previous employment

• Attend staffing meetings

• Create new employee files

• Keep personnel files updated

• Review timecards in ADP

• Provides nurse with routine resident reports such as vitals, weights, tracking records.

• Assures medrooms and medarts are clean and organized and supplied with appropriate items.

• Assists nurse with medication disposal as directed.

• Takes on-call rotation as manager-on-duty.

• Maintain blue binders for all houses

• All other tasks as requested

QUALIFICATIONS

• Enjoys working with the elderly, relates well with people in general

• Able to lead and motivate people, excellent interpersonal skills

• Ability to provide oversight and supervision effectively

• Able to multi-task

• Have great organizational skills

• Professional appearance and attitude

• Verbal communication skills

• Ability to work flexible hours

GENERAL STAFFING REQUIREMENTS

• Free of communicable disease

• Able to physically/mentally perform tasks

• Criminal record clearance

• Willingness to learn

EDUCATION & EXPERIENCE

Must be 18 years of age or older, high school diploma or GED. Must have caregiver experience. Must have passion for geriatric population and be comfortable with dementia care.