Assistant Registrar at Hillsdale College – Hillsdale, Michigan

• Monitors undergraduate students’ progress toward degree completion. Works with students, staff, departments, and advisors to proactively address barriers to graduation.
• Assists in evaluating graduates’ final record to qualify eligibility for degree conferral, and processing degrees within the records database.
• Counsels students, faculty, and staff regarding academic policies, procedures, and requirements.
• Prepares and conducts student degree audit and educational planning meetings. Coaches students in creating academic plans, and optimizing use of computerized planning tools.
• May serve as advisor of record for a cadre of undergraduate students, as needed.
• Responsible for the local dual-enrolled student program, including advisement.
• May train new advisors.

• Assists in maintaining the undergraduate curriculum, including adherence to standards, Catalog content, program review, and program changes.
• Assists in maintaining the computerized curriculum management system. Includes program and course level planning, construction, inactivation, and reporting.
• Participates in creating semester class schedules. Assists in managing independent studies and special courses during the semester.
• Assists in maintaining the computerized degree audit system, including updating catalogs, academic programs and requirements, and administering approved exceptions and overrides.
• Processes undergraduate student academic program declarations and advisor assignments.
• Assists in the administration of Hillsdale College study abroad programs.

• Assists in planning for student registration events. Participates in setup of web-tools for registration.
• Assists in processing manual registrations, as needed.
• Assists in constructing incoming undergraduate student class schedules.

• • Trains faculty and students in use of web technology and tools related to Registrar functions. Participate in the selection, design, implementation, and maintenance of such tools.

• Assists in determining, implementing, and auditing best practices in academic information and records management for main and off-campus sites. Works with administrative staff at off-site locations to establish and maintain uniform processes.
• Assists in managing long-term storage of Registrar records.

• Evaluates student external transcripts and posts credits and equivalencies to the student record. Processes student non-course equivalencies including Advanced Placement, CLEP, International Baccalaureate, and Hillsdale language placements. Prepares summary reports as needed.

• Administers the undergraduate grading process including issuing and validating grade rosters, manually entering grades as needed, changing existing grades, and overseeing grade reporting. Tracks resolution of incomplete and deferred grades.
• Assists as needed in the administration of the academic status process.
• Assists in determining eligibility for athletics, honors, and awards, as needed.
• Generates end-of-semester reports including Deans’ Lists and grade point averages.

• May train new faculty as regards Registrar-related functions.
• Participates in evaluating the effectiveness of office operations, and recommending and implementing policy/process changes.
• Executes certain, regular computer system maintenance processes according to the planned schedule.
• Assists in the preparation of memorandums and schedules as they relate to office operations.
• Assists in the creation of the Department calendar as well as the College academic calendar.
• Attends Educational Policy Committee and Faculty meetings. May take meeting minutes, as assigned.
• Executes database queries and generates both ad-hoc and standard reports for analysis and reporting of academic information to campus-wide constituencies.

• Possesses the ability to interpret, explain, adjudicate, and retain detailed information about the College’s academic policies and procedures, its curriculum, and general operations.
• Possesses a high degree of computer system aptitude and interest. Strong skills in MS Excel, MS Word, MS Powerpoint, Explorer/Safari/Firefox/Chrome, and other standard office software. Experience in data mining and analysis, as well as web-enabled technology preferred. Experience with Datatel Colleague is preferred but not required.
• Possesses excellent interpersonal skills in dealing with College staff, students and visitors. Represents the College and Department in a manner that is satisfying to constituents and that maintains harmony and inter-office cooperation.
• Possesses strong verbal and listening skills. Is articulate, able to speak extemporaneously on a variety of subjects, and cordial. Can effectively listen to student complaints and concerns.
• Possesses the ability to present complex information to a wide variety of audiences and group sizes, including providing training in processes and procedures. Includes preparation of presentation materials, organizing meetings, and conducting follow-up.
• Possesses the ability to prepare written correspondences and reports that effectively communicate, that are clear, concise and articulate.
• Possesses the ability to effectively frame and execute tasks and projects, understanding constraints and resources.
• Possesses the ability to work in a fast-paced environment with deadline pressures and a significant number of daily transactions, interruptions and reassignments.
• Possesses the ability and interest to maintain a high degree of accuracy and reliability in job responsibilities and interactions. Must be able to maintain confidentiality in all aspects of the position.

Required fields are indicated with an asterisk (*).

1. Resume
2. Cover Letter