Sales Administrative Assistant at Basin Harbor – Vergennes, Vermont

The Sales Administrative Assistant supports our sales team to ensure seamless communication, accurate documentation, and smooth event execution across the resort. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with multiple departments including Sales, Restaurants, Banquets, Guest Services, Recreation, and Accounting.

This position plays an important part in maintaining Basin Harbor’s service standards and ensuring that group and event details and in-house programming are clearly communicated and executed accurately.

Basin Harbor is an Equal Opportunity Employer and values a team that reflects diverse backgrounds, skills, and perspectives.

Responsibilities and Duties

• Attend weekly BEO meetings
• Maintain organized communication between Sales, culinary leadership, and operations
• Coordinate and distribute group schedules, reader board updates, and internal event communications
• Produce menus and place cards for groups, weddings, and family reunions with private events
• Produce daily meeting room signage according to event schedules

Sales Office Administration

• Produce weekly BEO due reports
• Distribute BEOs to appropriate departments
• Ensure guarantees are entered and updated daily
• Post and communicate change logs as needed
• Audit banquet checks and coordinate timely delivery to Accounting
• Confirm kitchen board reflects current BEOs, guarantees, and updates
• Edit event menus as assigned

Qualifications & Competencies:

• Proficiency in Microsoft Office Suite; experience with any of the following: Delphi, Salesforce, Host, Canva, and Adobe products would be a plus!
• Excellent organizational, problem-solving, and multi-tasking skills; highly adaptable in fast-paced environments.
• Strong interpersonal and written communication skills; a natural relationship-builder and team player.
• Ability to handle sensitive information with professionalism and discretion.
• U.S. citizenship or valid U.S. work permit required. Background check required.