Office Manager at Precision Pipeline Solutions, LLC – New Philadelphia, Ohio

For the Office Manager position, Tank Services proudly offers:

• Medical, Dental, and Vision Insurance
• 401k with 100% company match up to 3%
• NO COST $50,000 Life Insurance
• Accrual of 2 weeks' PTO
• Cell phone stipend
• Performance based bonus potential
• Full-time, Monday through Friday, 8am - 4:30pm
• $52,000 - $60,000 annually

Position Overview

The Office Manager is responsible for coordinating office operations, supporting project administration, assisting with financial processes, and maintaining company safety and operating qualification programs. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. This role provides administrative support to the President, Project Managers, and Field Supervisors, reporting directly to the President.

Key Responsibilities

Office Operations

• Manage day-to-day office functions including receiving mail, answering calls, and ordering office supplies
• Maintain office organization and administrative systems
• Coordinate schedules and assist with planning company meetings and events

Business & Project Support

• Assist with customer quoting, opportunity tracking, and purchase order management
• Maintain job folders, production reports, and project documentation
• Map job coordinates and assist with scheduling field crews
• Prepare monthly operational and project reports

Accounting & Financial Support

• Manage Accounts Receivable functions using Sage 50
• Process sales reports and maintain records of incoming payments
• Communicate with vendors and customers regarding billing and payments
• Support basic accounting processes including A/R, A/P, and sales documentation

Safety & Compliance

• Manage Company Safety and Operating Qualification (OQ) programs
• Coordinate safety training and maintain electronic records of safety equipment and certifications

This job description is not intended to be all-inclusive. Employee may perform other related duties as delegated to meet the ongoing needs of Tank Services.

Preferred Skills & Experience

• Minimum 5 years of experience in an office management, administrative, or business support role
• High school diploma or equivalent required. Associates degree preferred.
• Strong proficiency with Microsoft Office 365, particularly Excel, Outlook, and Word
• Experience with accounting software (Sage 50 preferred)
• Excellent data entry and spreadsheet management skills
• Strong organization skills and attention to detail
• Ability to prioritize tasks and work independently in a fast-paced environment
• Strong communication, leadership, and problem-solving abilities
• Ability to maintain confidentiality with sensitive information

About Tank Services

Founded in 1974, Tank Services began by providing abrasive blasting and protective coatings for tanks and pump jacks in the Ohio oilfields. Since then, we’ve grown alongside the corrosion-control industry, continually advancing in safety, equipment, documentation, and quality to meet evolving industry, PUC, and federal standards.

Now a subsidiary of Precision Pipeline Solutions, Tank Services operates in one of the country’s fastest-growing energy regions. With ongoing natural gas and oil development reshaping the area, we’re well-positioned for continued growth and new opportunities.

If you’re looking to join a company with a strong legacy, a culture of safety and quality, and a forward-looking focus on growth, Tank Services is an exciting place to build your career.