Organizational Development Coordinator in Rapid City, South Dakota at Great Plains Tribal Leaders Health Board Inc

Position Title: Organizational Development Coordinator

Division: Organizational Development

The Organizational Development Coordinator provides comprehensive administrative, coordination, and operational support to the Organizational Development (OD) division. This role ensures the efficient execution of OD initiatives by supporting division leadership, coordinating projects and calendars, maintaining accurate records, and managing administrative workflows across the full scope of Organizational Development functions. The Coordinator serves as a central point of organization, communication, and follow-through for OD activities and reports directly to the Vice President of Organizational Development.

The following functions are fundamental to the position and are required of all incumbents, with or without reasonable accommodation. These functions define the role and are not an exhaustive list of all duties.

• Provide day-to-day administrative support to the Vice President of Organizational Development and the Organizational Development division.

• Coordinate calendars, meetings, materials, and logistics for OD-related initiatives, workgroups, trainings, and leadership meetings.

• Prepare agendas, meeting materials, notes, and follow-up summaries as assigned.

• Maintain organized, audit-ready electronic and paper files for OD programs, projects, and documentation.

• Track deadlines, deliverables, and action items to support timely completion of OD initiatives.

• Support implementation and tracking of organizational development programs.

• Maintain tracking tools, rosters, timelines, and participation records related to OD programs.

• Assist with communications related to OD initiatives, including scheduling, reminders, and document distribution.

• Coordinate logistics for trainings, workshops, and employee-facing OD events.

• Coordinate purchase requests, requisitions, and documentation for the Organizational Development division.

• Track, reconcile, and maintain records for OD-related expenditures, including corporate credit card activity.

• Assist with preparation of administrative reports and summaries requested by OD leadership.

This position requires the ability to perform the essential functions of the job, with or without reasonable accommodation. Physical demands and work environment may include:

· Primarily sedentary work performed in an office or administrative setting.

· Requires the ability to sit for extended periods and regularly use standard office equipment such as a computer, keyboard, telephone, and copier.

· Occasional standing, walking, bending, and reaching may be required.

· Ability to lift and carry office materials or supplies up to 25 pounds occasionally.

· Requires manual dexterity and visual acuity for computer use and document review.

· Must be able to read, write, speak, and hear.

· Work is performed primarily in an indoor office or administrative environment.

· The environment involves everyday risks or discomforts that require normal safety precautions typical of office settings, including proper use of office equipment and awareness of trips, falls, and fire regulations.

· The work area is adequately lighted, heated, and ventilated.

· Minimal exposure to hazardous conditions; no routine exposure to clinical, field, or high‑risk environments.

· Occasional attendance at meetings, trainings, or events may require travel within organizational facilities.

The employee must comply with all organizational policies, procedures, and applicable laws and regulations. This position is subject to Native Preference, background checks, health requirements, and other applicable organizational standards.

The GPTLHB is a tribal organization that follows tribal preference laws. Our policy is to give preference to qualified Indian/Tribal candidates over qualified non-native candidates in hiring decisions if all other qualifications are equal.

Employment is contingent upon the outcome of all required criminal background checks and drug test.

Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required.

I acknowledge that I have reviewed this Position Description and understand the essential functions and expectations of this role.

Employee Name: __________________________

Employee Signature: ______________________

Date: __________________

Supervisor Name: ________________________

Supervisor Signature: _____________________

Date: __________________