Surgery Scheduler at Oregon Vascular Specialists – Bend, Oregon

Oregon Vascular Specialists of Bend, OR is looking for a full-time experienced Surgery Scheduler to join our team! We are a busy vascular surgery practice with four surgeons. We are hoping to find someone with hospital surgery scheduling experience, as well as someone with experience obtaining prior authorizations. We promote a great team environment and are looking for someone who is positive, professional, willing to learn, able to prioritize multiple tasks, and is able to pick up new technology/computer programs quickly.

Benefits:

• 401(k)
• 401(k) matching
• Health insurance/Vision insurance
• Health savings account
• Dental insurance
• Flexible spending account
• Life insurance/Short Term Disability Insurance
• Paid time off
• Uniform allowance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Responsibilities:

• Managing procedure schedule for four physicians
• Calling patients and confirming surgical procedures, providing basic instructions to patients (necessary lab orders, and notifies patients of changes)
• Ensuring that required documents are received and correct documentation is in the patient’s record and sends H&P’s, ultrasounds, orders and proper documentation to surgical centers
• Maintaining good communication with hospital OR surgery scheduling offices
• Entering patients into the hospital Portal the day before surgeries including insurance information, CPT/ICD-10 codes, staffing needed, length of surgery, desired room, etc.
• Coordinating insurance verification and pre-authorizations with insurance companies through online eligibility verification systems
• Contacting Vendor Representatives as needed
• Coordinating with other surgeons’ offices for scheduling co-surgeries
• Other tasks as coordinated by the Practice Administrator

SKILLS/EXPERIENCE:

• At least one year of surgery scheduling experience
• Knowledgeable of insurance prior authorization process
• Attentive to detail and superior organization skills
• Efficient communication with OR and ASC staff
• Proactive to keeping procedure line up full for the four physicians
• Understands and abides by all HIPAA policies and procedures.

QUALIFICATIONS:

• High school education or equivalent.
• Prior authorization / scheduling / insurance verification experience is required.
• Must be competent in the use of basic office equipment including computer, printer, telephone and fax.
• Experience with EHR / EMR - eClinical Works is preferable