Office Manager at Mayer LLP – Albuquerque, New Mexico

Office Manager

At Mayer LLP, we believe in doing law differently with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, weve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and youll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
The Office Manager is responsible for the day-to-day administrative, operational, and facilities management of the Albuquerque office. This role serves as the primary on-site point of contact for staff, attorneys, vendors, and firm leadership, ensuring the office runs efficiently, professionally, and in compliance with firm policies and procedures. The Office Manager partners closely with firm Operations, HR, IT, and Finance to support personnel, onboarding/offboarding, office logistics, and overall workplace experience.Responsibilities

• Oversee daily operations of the Albuquerque office to ensure a professional, organized, and efficient workplace
• Serve as the primary point of contact for office-related questions and issues
• Maintain shared spaces, conference rooms, and general office organization
• Coordinate office supply ordering, inventory management, and vendor relationships
• Manage mail, deliveries, scanning, and document handling as needed
• Coordinate with building management regarding access, maintenance requests, and facilities issues
• Work with approved vendors for office services, repairs, cleaning, and equipment
• Ensure compliance with safety procedures and firm workplace standards
• Assist with onboarding and offboarding logistics, including workspace setup, equipment coordination, and access requests
• Support new hires on their first day to ensure a smooth onboarding experience
• Collect firm equipment and access items upon separation of employment
• Serve as a liaison between the office and HR/Operations for employee questions or concerns
• Assist with timekeeping reminders, PTO questions, and internal policy communications
• Coordinate with IT on employee equipment setup, troubleshooting, and replacements
• Ensure all technology issues are properly routed through firm IT protocols
• Track and asset tag office equipment and assist with inventory during onboarding/offboarding
• Support firm leadership with administrative tasks as needed
• Maintain accurate office records and documentation
• Support firm events, meetings, and office gatherings
• Assist with firm-wide initiatives and rollouts as directed by Operations or leadership
• Promote a positive, professional office culture and employee experience

Experience

• 5+ years of experience in an office management, administrative, or operations role (previous experience in a legal/law firm setting is preferred, but not required)
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent interpersonal and communication skills, with a service-oriented mindset
• Ability to work independently while collaborating effectively with remote teams and leadership
• Proficiency in Microsoft Office and general office technology
• Familiarity with HR processes such as onboarding/offboarding and timekeeping support
• Experience coordinating with facilities, IT, and external vendors
• Detail-oriented, proactive, and dependable
• Ability to handle confidential information with discretion and professionalism
• Comfortable serving as the on-site representative of firm operations and culture

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

Compensation is commensurate with years of experience#LI-CO1
$55,000 - $70,000 a year