Bookkeeping Clerk at Chestnut Petroleum – Poughkeepsie, New York

Bookkeeper

Location: Poughkeepsie, NY
Department: Finance
Reports To: Accounting Manager

Company Overview

Chestnut Group is a trusted convenience retail brand, preferred fuels marketer and exceptional place to work in the tri-state area. The privately held Company owns and operates gas stations and convenience stores under the Chestnut Market brand and is a preferred supplier for premium fuel flags including Shell, Exxon Mobil and British Petroleum among others. The company has a growing portfolio of wholesale customers and assets across the Northeast within its Chestnut Fuels business. Chestnut Group is focused on creating and delivering exceptional people-first convenience with care – every experience, every time. Come join our growing and passionate commercial team!

Position Summary

The Bookkeeper is responsible for supporting daily accounting operations, maintaining accurate financial records, and ensuring the timely reconciliation of transactions related to retail and wholesale petroleum operations. This role requires strong attention to detail, organizational skills, and the ability to work independently while collaborating with internal teams and external partners.

Our Values

• Safety – We protect the well‑being of our people, partners, and communities.
• Quality – We deliver unmatched experiences and service.
• Unity – We collaborate to achieve shared goals.
• Integrity – We do the right thing, always.
• Responsibility – We take ownership of our work and outcomes.
• Respect – We treat everyone with dignity.
• Empowerment – We give people the tools to succeed.
• Love – We bring passion to everything we do.

Our behaviors emphasize operating with excellence, creating welcoming environments, rewarding performance, communicating openly, staying accountable, and approaching challenges with a growth mindset.

Key Responsibilities

Accounting & Financial Support

• Perform general bookkeeping and accounting support duties in accordance with established policies and procedures
• Record invoices, payments, and financial transactions accurately and timely
• Maintain organized and accurate financial records

Reconciliation & Reporting

• Verify the accuracy of shift reports and sales journals to compile and post daily journal entries
• Reconcile daily bank deposits and investigate discrepancies
• Research and reconcile cash variances and transaction discrepancies
• Reconcile gas deliveries and ensure accurate inventory and financial reporting
• Reconcile general ledger accounts and assist with month-end closing activities
• Prepare monthly commission statements accurately and within required timelines

Operational Support & Communication

• Maintain communication with internal staff, store teams, and dealers to resolve discrepancies and obtain required documentation
• Assist in identifying process improvements to increase efficiency and accuracy
• Ensure compliance with company policies, accounting standards, and internal controls

Required Qualifications

Education

• Associate Degree in Accounting or related field preferred

Experience

• Minimum of 1–3 years of bookkeeping or related accounting experience required
• Experience in retail, fuel, convenience store, or multi-location environments preferred
• Experience with PDI software is a plus

Skills & Competencies

• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Ability to work independently and prioritize tasks effectively
• Strong analytical and problem-solving abilities
• Professional communication and interpersonal skills
• Proficiency in Microsoft Office, including Excel, Word, and Outlook

Work Environment & Schedule

• Full-time position
• In-person role
• Standard business hours, with flexibility as needed to support business operations

Compensation & Benefits

• Comprehensive health coverage
• 401(k) with company match
• Paid time off (PTO)
• Professional development and growth opportunities