Construction Project Administrator at GM Hill Engineering – Jacksonville, Florida

We value experienced Project Administrators with strong administrative expertise. If you’re ready to contribute to impactful construction projects, we’d love to discuss this opportunity with you.

Position Summary
The Project Administrator supports construction project teams by handling key administrative tasks. Reporting to the Director of Construction and working closely with Project Managers, this role helps manage project documents, subcontractor paperwork, billing, and communication. The position requires accuracy, organization, and the ability to work on multiple projects at once.

Key Responsibilities
• Provide administrative support to construction project managers and field teams.
• Prepare and review billing documents and subcontractor invoices.
• Collect and organize subcontractor paperwork (W-9s, COIs, bonds, etc.).
• Maintain accurate project files in Procore and on the server.
• Communicate with subcontractors about billing, documentation, and procedures.
• Review and process certified payrolls using LCP Tracker.
• Draft letters, reports, and other project-related documents.
• Coordinate both digital and physical project files.

Education and Experience:
• Bachelor’s degree or equivalent professional experience.
• 5+ years of administrative experience, preferably in construction, architecture, engineering, or professional services.

Skills and Competencies:
• Strong multitasking and time management in a fast-paced environment.
• Excellent communication and customer service skills.
• Highly organized with strong attention to detail.
• Able to work independently and as part of a team.
• Familiarity with certified payroll and general accounting practices.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with Procore, Bluebeam, and DocuSign is a plus.

Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.