Program Assistant, FASS in London, Ontario at Huron University College
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Job Description
Job Posting: Program Assistant, FASS
Full-Time Contract, 12 Months
Department: Faculty of Arts and Social Science
Reports to: Vice President, Academic
Employee Group: OPSEU
Salary Range: $54,129 – $67,659
About Huron:
Huron University stands out among post-secondary institutions in Canada. With a commitment to redefine Liberal Arts education, Huron offers a unique university experience that places equal emphasis on ethical leadership, community engagement, and academic excellence.
As the founding institution of Western University, since 1863, Huron has remained strategically small to best serve the needs of its students. Huron’s mission is to develop Leaders with Heart from all backgrounds and foster a vibrant and inclusive community and prepare students to be engaged citizens who transform the sectors they work within.
Role Summary:
The Program Assistant, Faculty of Arts and Social Science (FASS) provide wide-ranging administrative and academic support to department chairs, program faculty, and undergraduate students within the faculty. This role plays a vital part in ensuring the effective and efficient administration of undergraduate academic programs, supporting student success, and enabling faculty to focus on research and teaching excellence.
Key areas of support include course management, academic policies and procedures, examination administration, technical support and training, and general administrative coordination across multiple stakeholders.
Responsibilities:
- Administer undergraduate academic programs efficiently and effectively, ensuring adherence to institutional policies and procedures.
- Respond to student inquiries related to courses, programs, examinations, and academic regulations with professionalism and discretion.
- Support faculty by managing administrative processes, allowing increased focus on research and student engagement.
- Coordinate grade submission processes and examination administration, including liaising with internal faculty, Western, and external offices as required.
- Administer Student Questionnaires on Courses and Teaching (SQCT).
- Liaise between Huron University College and Western University Student Accessibility Services (SAS) regarding exams and academic accommodations.
- Work closely with Western’s Student Records and Scheduling Coordinator to support academic operations.
- Provide administrative support and training to academic department chairs and faculty members.
- Support course management systems and e-learning platforms; assist faculty with basic technical troubleshooting and training.
- Maintain accurate academic records and documentation in accordance with institutional standards.
- Work closely with the Office of the Vice-President Academic, Registrar, Student Support Services, Information Desk, and Marketing.
- Frequently liaise and collaborate with key contacts at Western University and King’s University College to ensure seamless academic and administrative processes.
Qualifications:
- Undergraduate degree from a recognized post-secondary institution required, preferably in Liberal Arts.
- Minimum of three (3) years of experience in a fast-paced administrative support role, ideally within a post-secondary or educational environment.
- Knowledge of the academic programs and disciplines offered within the Faculty of Arts and Social Sciences and Huron University;
- Experience / knowledge of PeopleSoft and the Brightspace course management system would be considered an asset;
- Proficiency with MS Office Suite products (Word, Excel, PowerPoint)
- Excellent time management skills with the ability to organize, prioritize, and manage multiple competing deadlines.
- Exceptional oral and written communication skills, with the ability to interact positively and calmly with faculty, students, and the public, including in stressful or time-sensitive situations.
- Strong problem-solving abilities and demonstrated sound judgment in decision-making.
- High level of initiative, with the ability to work effectively with limited supervision.
- Demonstrated commitment to service excellence and continuous improvement, including making recommendations for process or service enhancements.
Application Submission:
Qualified candidates are encouraged to submit their resume and cover letter by Wednesday, May 13, 2026. Please note this is a 12-month contract posting with an anticipated end date of December 17, 2027.
Completed applications can be submitted on Huron’s ADP Career portal.
We thank all applicants for their interest, only those selected will be contacted.
Inclusivity Statement:
Huron values its place in an interconnected world and desires to reflect this value, acknowledging our responsibility to strive towards a diverse and equitable employment and educational environment that recognizes the inherent worth and dignity of every person. We welcome those who have a demonstrated commitment to upholding the values of equity, diversity, and inclusion and who may contribute to the diversification of ideas. We encourage applications from all qualified individuals, especially those from members who have been historically disadvantaged and marginalized, including racialized persons/persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, and 2SLGBTQIA+ persons.
As an inclusive employer, we are committed to providing a fully accessible recruitment process. For a confidential inquiry or to request accommodation support, please contact Huron HR by phone or email at any time during the recruitment process.
Land Acknowledgement:
We acknowledge that Huron University is located on the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples, on lands connected with the London Township and Sombra Treaties of 1796 and the Dish with one Spoon Covenant Wampum. This land continues to be home to diverse Indigenous peoples whom we recognize as contemporary stewards of the land and vital contributors to our society.
Use of AI in screening
Applications are received through an ATS system. Currently, all applications are reviewed, and the use of AI is not used in automatically filtering out applications.