Executive Administrative Assistant in Jacksonville, Florida at Campers Inn RV

We are seeking a highly organized and experienced Executive Administrative Assistant to provide comprehensive administrative and secretarial support to our executive team. This position offers an exciting opportunity to work closely with company leadership and contribute to the overall success of our organization.

At Campers Inn RV, we’re more than a dealership—we’re a team driven by purpose, innovation, and a commitment to helping people enjoy the RV lifestyle and find their AWAY. Our vision is to be the RVer’s Trusted Resource for our employees, customers, and partners, and to lead the industry through forward-thinking ideas and positive change. As we continue to expand across the country and prepare for global growth, we’re proud to offer meaningful career paths, strong development opportunities, and the chance to make a real impact in the communities we serve.

Founded in 1966 by Art and Fran Hirsch, Campers Inn RV has grown into the Nation’s Largest Family-Operated RV Dealership, with nearly 50 locations in over 20 states. Our family-focused roots still guide us today—treating every employee and customer with fairness, respect, and genuine care. We believe in living our core values of Integrity, Teamwork, Continuous Improvement, and Sustainability in everything we do.

Our dedication to excellence has earned us national recognition. Since 2010, we’ve been named a Top 50 RV Dealership in the U.S. every year and were recently honored by RVBusiness as one of the Top 5 Blue Ribbon RV Dealerships in the industry.

Join Campers Inn RV and be part of a company where your career can grow, your contributions are valued, and your work truly makes a difference.

What We Offer

• Ongoing career development opportunities: Specialized job training, certifications, and professional development, and assistance in continuing education
• Comprehensive health and welfare plan to all full-time employees (30+ hours/week), including:
  • Major Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance (Basic, Supplemental, Spouse, and Child available)
  • Employee Assistance Program (EAP)
  • Paid Time Off
  • Qualified retirement plan (401k)
• Fair and competitive compensation

Essential Job Functions

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Executive Support
  • Manage paper flow and document routing for the COO, including documents requiring signature, routine correspondence, and administrative items ensuring items are routed correctly
  • Serve as primary point of contact for internal and external stakeholders, resolving routine inquiries independently and escalating with sound judgment
  • Draft correspondence and communications on behalf of executives while preserving their voice
  • Maintain strict confidentiality on board-level, M&A, personnel, and financial matters across all channels
  • Coordinate delegated scheduling including 1:1s, in-office events, and travel arrangements
  • Support light project follow-up and ad-hoc deliverables, including periodic administrative support to the acquisitions team during active deals
  • Prepare, edit, and format correspondence, memos, and documents as requested

• Headquarters Administration

  • Oversee HQ facility operations including building maintenance, conference rooms, communal spaces, and break room, coordinating with cleaning, IT, and facilities vendors
  • Partner with HR and IT to coordinate new HQ hire onboarding, ensuring full setup by each start date
  • Coordinate monthly and quarterly HQ all-staff meetings including logistics, communications, and follow-up

• Vendor & Account Management

  • Own and administer the company-wide uniform program across 50+ locations, managing vendor relationships, order coordination, and issue resolution
  • Process store vendor activity across corporate accounts (Staples, Cintas, Iron Mountain) including new account setup, order requests, and routine purchasing decisions within established parameters
  • Manage day-to-day relationships with shipping and postage vendors (Unishippers, Pitney Bowes), handling requests and resolving issues independently
  • Monitor vendor performance across all managed accounts and address issues proactively before escalation is needed

Qualifications

• Education:

• Bachelor’s degree or equivalent experience preferred.

• License & Certifications:

• Public Notary Certification, or ability to attain Public Notary Certification
• Experience:
  • 2-5 years of proven experience as an executive administrative assistant or similar role

• Abilities:
  1. Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
  2. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  3. Excellent written and verbal communication skills, with a keen attention to detail.
  4. Ability to work independently and take initiative, while also collaborating effectively with team members.
  5. Discretion and confidentiality in handling sensitive information.
  6. Proactive and adaptable, with a positive and professional demeanor.

Camper’s Inn RV is proud to be an Equal Opportunity Employer and Drug Free workplace. We are committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Camper’s Inn RV makes hiring decisions based solely on qualifications, merit, and business needs at the time.