Office Manager (M/F/X) at Biggie Group – Prague, Nebraska

Office Manager (M/F/X)

Biggie is a global marketing agency for strategy and activation agency, part of Biggie group, an independent international group of integrated marketing solutions.
Biggie's motto is "Partners in growth", and its ambition is to be a partner in the growth of brands, by putting strategic and operational excellence at the service of their performance, and by offering them tailor-made support (marketing strategy, strategic planning, data & analysis, media, digital performance, content creation and adaptation, and business consulting) to meet their business challenges.
The agency has 300 experts, including 150 in France, present in 7 countries through 9 international offices (Paris, Marseille, Brussels, Milan, Geneva, Zurich, Prague, Dubai and Sao Paulo).
For further information: www.biggie.co
Missions
We are looking for an experienced and proactive Office Manager to support our growing team in Prague and keep our day-to-day operations running smoothly. You will work in an international environment as part of the Biggie Group, collaborating closely with teams across Europe including Finance in Switzerland and HR in France, and contributing to a friendly, multicultural team culture.This role is ideal for someone who enjoys working independently, brings structure and clarity to everyday operations, and takes ownership of their area. You will be a steady, reliable presence supporting the Prague team as we continue to grow, with the space to shape how things run and improve what is already in place.What you will do
Finance and AdminCollect and prepare all inputs for our external accountant, including invoices and monthly payrollTrack company expenses and prepare regular overviews for internal useSet up and oversee payments, including recurring transfers and approvalsMaintain documentation and folder structures in Google Drive and ConfluenceCoordinate closely with our Finance team in Switzerland
HR and People OperationsManage employee contracts, onboarding and offboarding, time-off tracking, and policy updatesMaintain HR folders and ensure data is kept up to date in the HR systemSupport hiring processes and participate in initial interviewsPlan and coordinate teambuildings and team eventsCollaborate with our HR colleagues in France on people processes
Office ManagementEnsure our new hybrid office remains functional, stocked, and welcomingCoordinate office supplies, cleaning staff, and occasional errandsBook business travel, flights, and accommodation as needed
Marketing SupportMange the Czech company linkedin page: light content calendar, draft/schedule posts (EN/CZ), monitor messages and route inquiries.Adapt and localise marketing materials (one-pages, decks, case studies)Coordinate with cross-functional teams to keep the website current, makign basic updates directly as needed
Your profile
Minimum 4 years of experience in operations, HR, office management, or financeFluency in English and Czech (other languages are a plus)Strong organisation, independence, and long-term reliabilityTech-savvy, with the ability to quickly learn and work across digital tools and systemsFamiliarity with tools like Google Workspace, Slack, Lucca, Jira, ConfluenceA proactive mindset with the ability to manage multiple priorities calmlyA collaborative, positive, and team-first attitude
What we offerCompetitive salaryPart-time employment contract (0.5-0.75 fte)Meal allowance5 weeks of paid vacationHybrid work setup with 2 to 3 days per week in the officeWork in an international team with colleagues across EuropeA calm and supportive work environment with space to grow and take ownershipModern offices near Flora (Metro A) Our benefits :
An international group present throughout the world Multidisciplinary entities that are experts in their field: programmatic, influence, 360, content creation, etc. Different career paths adapted to your professional aspirations On-going training sessions with a Digital AcademyAccess. Employee meal allowance
Biggie Group offers employment opportunities without distinction of origin, sex, morals, sexual orientation, gender identity, age, marital status, physical appearance, disability, religion, of political opinionBiggie Group complies with regulations combating discrimination in business. This policy applies throughout the employer process: recruitment, hiring, internal promotion, leave, remuneration and training.