Project Coordinator in Broomall, Pennsylvania at Visual Sound Inc

Visual Sound Inc

TITLE: Project Coordinator

ABOUT THE ORGANIZATION: It takes a special company to stand out in today’s highly competitive audio visual (AV) market. Welcome to Visual Sound, the company that exceeds your AV expectations. With Visual Sound, you will enjoy the benefits that come from partnering with highly-trained, industry-certified professionals who offer much more than just technical “know how.” Emphasizing prompt, professional service, customized solutions and the highest quality work, we ensure that your system is perfect for your space, your needs and your budget. With decades of experience in designing, building and servicing cutting-edge AV solutions, Visual Sound stands out from the crowd. Our ability to grow and adapt to the latest technology and customer needs has made us a leader in the industry. A widely-recognized supplier of AV solutions, our flexibility allows us to provide a variety of services to a wide range of industries. From classrooms to courtrooms, boardrooms to lecture halls, and houses of worship to corporate complexes.

DESCRIPTION:

Our company is seeking an experienced Project Coordinator to be responsible for the scheduling, logistics, and documentation for AV projects and act as a main contact between clients, technicians, and vendors. The Project Coordinator is accountable for ensuring that projects are delivered on time, within budget, and to specifications by coordinating equipment procurement, site installations, and resource allocation.

Responsibilities:

• Assisting Project Managers as required and maintaining project files
• Ensuring at a job's completion that all files are submitted and stored
• Creation of Customer facing Project Closeout documents (PDF User Manuals, final drawings and programs, all signed documents, serial numbers, and completion forms)
• Working with Project Managers, Account Managers & CSR'S to generate, and process internal & external Change Orders
• Learning and working with all necessary software: i.e. - FileMaker, MS Office etc
• Collaborating with Vice President's, Managers, Installation Manager and Project Managers
• Maintaining of Schedule and coordination with Project Managers & Install Manager
• Communicating scheduled jobs to the Warehouse for staging and shipping of product
• Coordinating the printing of Drawings and labels for installers per job
• Setting up Teams Project folders for installers (Scope of work, drawing PDF, Labels folder, Installer workbook)
• Scheduling and participating in project kick off and post completion meetings
• Analyzing post installation job costing data and report out
• Assisting Purchasing Manager in Purchase Order follow-up and tracking
• Updating of Project Milestones for Project Managers
• Ensuring all equipment arrives prior to scheduled installations, as needed
• Ensuring that proper shipping and receiving of systems equipment, including drop shipments
• Assisting with returning unneeded, unused and/or damaged equipment and materials to vendors/manufacturers. (RMA's, DOA's, etc.)
• Assisting with communicating Staff travel arrangements & per diem needs to Accounts Payable

POSITION REQUIREMENTS:

• Bachelor's degree in business or related field (preferred)
• 2+ years' project management experience
• Hands-on experience with managing clients and teams
• Proven success in a corporate setting, working with all levels of management
• Strong written, verbal, and presentation skills
• Professional attire and attitude
• Strong client and service focus
• Sense of urgency and ability to meet deadlines
• Ability to work both self-sufficiently and in a team setting
• Willing to work onsite in our Broomall, PA office

LOCATION: Visual Sound - Broomall

EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.