Human Resources Assistant I at Shannon Health – San Angelo, Texas

Human Resources Assistant I

Job Summary

Provides support services to all positions in the Human Resource Department, including, but not limited to: (1) data entry, (2) monitoring compliance of: licenses, certifications, regulatory compliance tasks, onboarding processes, etc. (3) distribution, tracking, preparation, and review of evaluations, (4) scheduling functions/duties (5) new hire processing and orientation, (6) assist with benefits administration, (7) processing, scanning and filing of HR/Personnel documents (8) process applications and (9) other duties as assigned. Assistant the front office staff to ensure coverage of phones and front desk.

Supervises the Following Positions

Positions: N/A

Physical Requirements

• The ability to perform the duties and responsibility of the position, with or without reasonable accommodations for disabilities.
• The ability to consistently lift, push or pull loads of up to fifty (50) pounds. (Unless nursing 50)
• Sufficient strength, mobility and stamina to make frequent location and position changes, assist with patient care, and perform other physical activities of average difficulty.
• Candidates whose disabilities make them unable to meet the requirements will still be considered fully qualified if they can perform the essential functions of the job with reasonable accommodations.
• May be exposed to infectious or contagious disease.
• May have to handle emergency situations.
• May be subject to irregular hours.
• May be required to wear protective equipment such as eye protection, face protection, masks, sterile/nonsterile gloves, isolation gowns.
• May be exposed to toxic/caustic/chemicals/detergents.
• Physical activities include continuous sitting, and occasional walking, standing, bending, squatting, climbing, kneeling and twisting.
• Activity Conditions (Occasionally, Frequently, Continuously):
  • Sitting- Continuously
  • Walking- Frequently
  • Standing- Frequently
  • Bending-Frequently
  • Squatting- Occasionally
  • Climbing-Occasionally
  • Kneeling-Occasionally
  • Twisting-Occasionally

Visual and Hearing Requirements

• Must be able to see with corrective eye wear.
• Must be able to hear clearly with assistance

Working Conditions

Primarily Works in a well-lighted and air-conditioned environment with period of heavy workload and stress. This role may include working in less-than-ideal home conditions, which can include exposure to extreme temperatures and environments that may not meet typical cleanliness standards such as clutter, unkept surfaces, and homes with pets. Works in various conditions.

Performance: Essential Functions

Decision Making: Ability to make decisions and takes appropriate action based on the information they have. Recognizes own limitations and consults with the supervisor, manager, or team member when appropriate.

Time Management: Works efficiently and manages duties to ensure that tasks are completed with accuracy and within the scheduled shift or reasonable amount of time.

Quality & Quantity: Demonstrates accurate, knowledge and skill to carry out job duties. Follows departmental work policies and procedures. Speed and consistency of output and time utilization of job duties.

Computer Knowledge & Electronic Equipment Use: Demonstrates ability to consistently utilize electronic equipment and online computer programs to perform job duties, including electronic documentation, and order entry.

Resource Utilization: Consistently utilizes and maintains supplies and equipment to minimize lost charges and unnecessary equipment repair-replacement.

Confidentiality: Adheres to established policies on privacy and security requirements for compliance with the Health Insurance Portability and Accountability Act (HIPAA), as applicable by Shannon Policy.

Performance: Position Specific Essential Functions

• Perform background screens on new hires including criminal history search, OIG search, Social Security number verification, Sex Offender data base, Texas Dept. on Aging and Disability no hire database, license verification (as needed), education verification (as needed), etc.; Retrieve drug screen results for new hire processing. Review orientation (general) material with all new hires including obtaining final paperwork to complete new hire process.; Enter new employees in HR and ensure new employee files are complete.; Report new employees to Texas New Hire reporting as required by state regulations; Run MVR background screens on current staff as needed/requested for hospital insurance and policy requirements.
• Enter merit information and wage adjustments according to information on Personnel Action Form; Notify payroll of retro pay and lump sums in a timely manner; Review evaluations for appropriate wording and format in a timely manner for the final employee evaluation.
• Update daily/weekly Activity Report, License Report, Evaluation spreadsheet, etc.; Prep employee files and scan including but not limited to New Hire and Term files, PAF's evaluations, address changes W-4's, etc.; File employee documentation in employee personnel files.
• Sort mail and place in appropriate HR staff boxes; Controls inventory of theme park tickets, restaurant gift cards, gas cards, and movie tickets; maintains inventory log to assist with balancing stock with sales and purchase orders to ensure appropriate inventory and remittance.
• Provide backup for other HR positions during times of absence and/or additional workloads; Adapts to change and facilitate the process in an effective and positive manner; Contribute to new and progressive changes; Assists Director of HR and other HR staff with special projects as requested; Consistently acts as an ambassador the Human Resources Department and Shannon; Performs other duties to promote customer service.
• Order and manage HR office supply inventory(general office, badge, drug screen, ect.) with approval from Director of HR; Order Business Cards for hospital managers and staff as approved; Review, update, and order Orientation Binders/Contents for all new hires.
• Performs other duties as assigned.

Qualifications

Education

• Preferred
  • High School Diploma, GED, or equivalent

Experience:

• Preferred
  • One or more years of experience in a Clerical, Medical, or Human Resources Office

Certification/Licensure: N/A