Pension/Budget Administrative Assistant at Town of Trumbull – Trumbull, Connecticut

GENERAL STATEMENT OF DUTIES:
1. Proficiency with computer, including but not limited to Word and Excel
2. Handles complex assignments
3. Works independently
4. Independently prepares correspondence and reports
5. Performs responsible and difficult tasks involving independent judgment and personal initiative
6. Assists in preparation of departmental budget and reports
7. May act as administrative liaison with internal or external sources
8. Performs financial and statistical record keeping
9. Mathematical ability; may handle cash
10. Will be cross-trained and will assist in training others, as determined by departmental need
11. Attends and keeps minutes of meetings as required by department
12. Related work as assigned
13. Maintains confidentiality required by the office
16.00 800x600 Normal 0 false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4

DEPARTMENTAL SPECIFICS:

1.Administration of pension benefits and calculation of contribution refunds.

2.Maintains pension files for Town and Board of Education employees.

3.Coordinates activities and maintains files for Board of Finance and Pension Board.

4.Responsible for Agendas and Minutes for Board of Finance and Pension Board.

5.Prepares sales and use tax returns for Tashua Knolls.

6.Post special detail receipts.

SUPERVISION RECEIVED: Works under the direction of the Director of Finance or his/her designee

SUPERVISION EXERCISED: none

MINIMUM QUALIFICATIONS KNOWLEDGE, SKILL AND ABILITY:
Knowledge of municipal accounting practices and procedures as well as office procedures.

Strong computer skills with an emphasis on Word and Excel

Ability to respond courteously to the public

Ability to follow oral and written instructions

Ability to learn appropriate State and Town laws

Clear and concise written and oral expression

Ability to learn all financial software relative to financial processing.

Accuracy and attention to details

EXPERIENCE AND TRAINING:

• BA in Business preferred. Must have an Associates Degree in Business or two (2) years at a business school with courses in finance.
• Five (5) years office experience in a business/financial environment.
• Must have experience in taking meeting minutes.

OTHER REQUIREMENTS:

(PLEASE DO NOT APPLY IF YOU DO NOT MEET THE MINIMUM QUALIFICATIONS)

GENERAL INFORMATION ON THIS EXAMINATION

PARTS WEIGHTS

Experience & Training 80%

Computer Skills 20%

100%

Each candidate must have had the minimum required experience and training to be eligible to participate for the exam for this position.

The weight of the examination will be 80% experience and training and 20% computer skills. The candidates will be ranked based on their experience and training, which based on the information contained in their employment application and their response to a supplemental questionnaire , and the results of a computer skills test.

This examination will be conducted for the Town of Trumbull by the Trumbull Civil Service Board within the authority of Section 7-413 of the 1959 revision of the State of CT General Statutes. Please notify the Civil Service office in advance of the examination of any disability which may require special accommodation. Anyone claiming Veterans' Preference must bring original DD 214 document.

As an applicant for employment, you are a consumer with rights under the Fair Credit Reporting Act. As part of the employment process, including for determinations related to initial employment, the Town may obtain from a consumer reporting agency, a consumer report and/or investigative consumer report on you as defined by the Fair Credit Reporting Act. In addition, any offer of employment is subject to the applicant successfully passing a pre-employment drug test and physical.

Applicants must be citizens of the United States or must present proper authorization to work in the United States by the closing date.

EOE