Property Preservation Manager at Freedom Mortgage – Moorestown, New Jersey

Freedom Mortgage
Moorestown, New Jersey, United States of America
Mortgage Servicing
Full time
Remote

Summary:

The Manager of Property Preservation reports to the Sr/Director of Property Preservation and Hazard Claims and works closely with the internal operational departments as well as external vendors. The primary responsibility is ensuring state and federal regulations, agency guidance, investor/insurer regulations, and policy and procedures are followed. This role is responsible for compliance, mitigating risk and loss exposure for all properties managed in Property Preservation. The Manger must demonstrate a strong knowledge of rules/regulations for FHA, VA, USDA, Fannie Mae and Freddie Mac. The Manger is responsible for ensuring processes are followed by the team. The Manager oversees the day-to-day relationship with vendors and ensures all Freedom policies are followed by vendors. The Manager is the main contact overseeing all outsourced staff work and working with management at the outsourcing companies to ensure all work is done to Freedom SLA and quality standards. The manager is responsible for the teams managing assets from end to end in Property Preservation, including monitoring Registration, Code Violations, and Maintenance.

Essential Job Duties and Responsibilities:

• Monitors control reporting to ensure key operational processes are being followed and working as designed

• Monitors all reporting for performance and staffing requirements

• Communicates KPI and Goals to team and monitors reporting to ensure team is working to peak efficiency

• Supervises all staff in department and guides/teaches staff on processes and best practices

• Reviews bids, inspections, code violations and other essential preservation activities for quality and timely completion by staff

• Responsible for reviewing and approving over-allowable bids.

• Responsible for escalating high risk items to management and/or Best Execution

• Responsible for attending monthly vendor scorecard meetings and weekly high risk vendor meetings to discuss performance and strategies

• Identifies and delegates or resolves problems within all SLA's

• Work to address all regulatory changes internally and with external partners.

• Review of current reports and assistance with identification of new reports, including ensuring department SLAs are met.

• Establish and foster a work culture at all levels within the operation, which is positive, collaborative, respectful and capable of driving long term operational sustainability.

• Review reports to ensure data transmissions and system integrity of all property preservation information.

• Management responsibilities, including hiring and training employees, directing work, monitoring and completing performance evaluations, employee recognition and discipline, addressing complaints and resolving problems.

• Comply with all company policies and procedures.

• Maintain regular and punctual attendance.

Other Job Duties and Responsibilities:

Performs other related duties as assigned.

Supervisory Responsibilities:

• This position has direct reports. Manages staff and carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Must be MS Office proficient.

• Intermediate Excel experience, specifically using pivot tables and VLOOKUP’s.

• Outlook Experience, prior shared mailbox experience a plus

• Able to work in a fast-paced dynamic team environment.

Education and/or Experience:

• Bachelor’s Degree from a Four (4) year College or University and three (3) years of experience or equivalent combination of education and experience 5-8 years

• Supervisory experience with 3-5 years of direct experience in Mortgage Default Property Preservation.

• Able to work collaboratively with others.

• Articulate and effective communicator able to prepare and deliver detailed oral and written presentations to senior management.

• Able to complete assignments independently and meet reporting targets.

• Exceptional knowledge of GSE, FHA, VA & USDA property preservation requirements.

Certificates, Licenses, Registrations:

• n/a

Work Complexity:

Problems and issues faced are moderately complex. Problems typically impact own department and maybe other departments. Problems are typically solved through drawing from prior experience and analysis of issues.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Equal Employment Opportunity:

The company is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act:

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities:

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. The company may change the specific job duties with or without prior notice based on the needs of the organization.