Coordinator, Student Programs at Harvard University – Cambridge, Massachusetts

002535SR
School/Unit Harvard Faculty of Arts and Sciences
Job Function General Administration
Location Cambridge
Job Type Full-time
Salary Grade 056
FLSA Status Non-exempt
Union 55 - Hvd Union Cler & Tech Workers
Term Appointment Yes

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary:

The David Rockefeller Center for Latin American Studies (DRCLAS) at Harvard, is an international, university-wide center focusing on Latin America, the Caribbean, and their diaspora communities. Our mission is to foster, expand, and leverage Harvard's research, educational, and convening capabilities within the region. We aim to contribute to a more informed, democratic, sustainable, prosperous, equitable, and inclusive world.

The Student Programs Coordinator will be a crucial member of a dynamic student team at DRCLAS. The position will work under the supervision of the Assistant Director for Student Programs and will manage planning, operations and administrative support for various student activities at DRCLAS. The role will collaborate with colleagues, staff, and students who engage in DRCLAS-led programming throughout the entire Latin American region.

Job-Specific Responsibilities:

Student Programs

Manages multiple student programs offered over multiple cycles each academic year. Responsibilities include, but are not limited to, the following:

• Works with the finance team to monitor program budgets and projections and ensures the processing of all student-related transactions.

• Manages the full student grant cycle: recruitment, applications, faculty review, selection and award processes.

• Forms and leads distinct faculty and staff committees for each student program cycle.

• Monitors and produces student program reports and evaluations to continuously improve program offerings.

• Makes recommendations and identifies best practices across all students programs.

Academic and Graduation-Related Opportunities

Manages student opportunities, including fellowships, prizes, and certificates for undergraduate and graduate students. Responsibilities include, but are not limited to, the following:

• Outreach and recruitment of students.

• Organize selection and award processes

• Organize the DRCLAS Awards Ceremony

Other Duties

• Management of travel-related student activities: Ensures compliance with Harvard travel policy and plans alongside regional staff for in-country group activities.

• Student engagement and support: Serves as the primary contact and as the DRCLAS representative for students.

• Communications and Digital Content: Collaborates with the communications team to showcase program impact and updates website, databases, and weekly digital newsletter.

Basic Qualifications:

• 5+ years of relevant professional work experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

• Spanish and/or Portuguese language proficiency.
• Bachelor’s Degree or equivalent experience is preferred.

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:

  • This is a three-year appointment with the possibility of renewal.

  • Occasional international travel required.

  • All formal written offers will be made by FAS Human Resources.

  • Any candidate wishing to be considered must supply a cover letter in addition to their resume.

  • This is a hybrid position based in Massachusetts.

  • The normal scheduled hours for this 35 hour/week position are 9:00 a.m.to 5:00 p.m. However, occasionally (approximately 3-5 times per year), the scheduled hours for the 35-hour/week may need to be adjusted for special events. Occasional overtime and travel, including international travel, may also be required.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.