Accounts Payable at WaterOne – Lenexa, Kansas
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About This Position
Employment Type: FT Non-Exempt
Required_Degreee: High school
Minimum Experience 2 Years
Contact Information:
- Name: Kaylin Lohman
- Email: careers@waterone.org
This position manages the accurate and timely payment of invoices, ensuring compliance with WaterOne’s policies, while also cultivating strong vendor relationships and upholding financial integrity. Pay range for this position is $21.83/hr. to 27.31/hr. Compensation for the selected candidate will depend on candidate qualifications and experience related to the position requirements.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintains up-to-date knowledge of active vendors and contracts to validate invoices.
Monitors vendor payment terms, Accounts Payable emails, and parked documents to ensure timely payment of invoices.
Reviews supporting documents such as purchase orders, packing slips and memos to confirm the accuracy of the invoiced amount.
Adheres to Accounts Payable processes, establishing documentation in the enterprise resource planning system and monitoring workflows to confirm proper approvals obtained.
Completes Purchasing Card (P-Card) system updates as required, validating workflows, delegations, and authorizations.
Coordinates with Procurement to resolve discrepancies such as mismatched invoice amounts associated with purchase order issues or problems with P-card utilization.
Exercises vigilance against fraud, identifying potential fraudulent emails and invoices
Assists in educating WaterOne’s employees on Accounts Payable and Purchasing policies and procedures.
Tests all Accounts Payable functions in the event of an enterprise resource planning system upgrade.
Other Duties
- Assist Accountants in reviewing P-Card statements in P-Card system.
- Assist in reviewing frameworks, confirming purchase orders, check requests and standard purchase orders to identify opportunities for improvement, encouraging WaterOne employees to follow best practices.
Customer Service Commitment
WaterOne employees shall continuously strive to meet or exceed the expectations of both their internal and external customers. Questions and concerns shall be acknowledged on the same day whenever possible, but no later than the next business day. Issues shall be resolved as promptly as possible, with the goal of maximizing customer satisfaction.
Required Education & Experience
- High School Diploma or GED.
- Two year's experience working in a Finance related field.
Required Knowledge, Skills & Abilities
- Experience with the Microsoft Office suite of applications, including Word and Outlook.
- Detail oriented, maintain a high level of accuracy, and be well organized.
- Excellent customer service skills, including good communications skills and the ability to maintain effective relations with vendors and WaterOne staff.
- Ability to meet deadlines and maintain quality of work under fluctuating or heavy workloads.
- Ability to successfully complete a pre-employment drug screening and background verification in accordance with WaterOne standards.
Preferred Qualifications
- Experience with SAP or a similar enterprise resource planning system.
- Direct experience in preparing and processing vendor invoices.
- Experience working for a Governmental entity.
- Experience with Microsoft Office Excel.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may rarely lift/or move up to 5 pounds. The employee must be able to maintain in a stationary, standing and/or sitting position for up to several hours a day. They must be able to constantly a computer and other office productivity machinery, such as a copy machine, telephone and computer. They must be able to position and move through elevators, stairways, ramps and rough terrain.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment for this position is a typical office setting. Employees will be expected to work in a professional office environment that includes tasks performed at a desk, using standard office equipment such as computers, phones, printers, and filing systems. The noise level in the office work environment is usually minimal except when less frequently working in the field or production environment.
WaterOne provides a total compensation package that includes:
Competitive base payMedical, dental, vision, life, AD&D, and LTD insuranceFlexible spending accountCompany funded Cash Balance PlanCompany match Defined Contribution PlanComprehensive wellness programEducational assistance programA variety of other benefit programs and activities
Equal Opportunity Employer
WaterOne is an equal opportunity employer and upholds a non-discrimination policy. We prohibit discrimination on the basis of race, national origin, gender, sexual orientation, religion, disability, age, military status, or marital status in making employment and business decisions. We also prohibit harassment and retaliation in the workplace and in our dealings with the public. We encourage and welcome diversity of backgrounds in our workforce. WaterOne complies with the Immigration Reform and Control Act (IRCA).
Complete job description is available upon request and will be provided during the selection process.
Additional Information:
- Work Location: Hybrid Optional and as defined by Manager