Executive Administrative Assistant at First Mount Zion Baptist Church – Dumfries, Virginia

Job Purpose or Summary

The Executive Administrative Assistant to the Pastor provides high-level administrative, organizational, and communications support to the Pastor of First Mount Zion Baptist Church. This individual serves as the primary point of contact between the Pastor’s office and internal/external stakeholders, ensuring that the Pastor is supported in carrying out spiritual, administrative, and community responsibilities. The position requires discretion, professionalism, and the ability to manage multiple priorities in a dynamic church environment.

Essential Duties and Responsibilities

Administrative & Clerical Support

• Manage the Pastor’s calendar, appointments, and scheduling of meetings.
• Coordinate travel arrangements, speaking engagements, and ministry-related events.
• Draft, edit, and prepare correspondence, reports, presentations, and other documents.
• Maintain organized filing systems, both digital and physical, for pastoral records and church documents.

Communication & Liaison

• Serve as the first point of contact for the Pastor’s office, handling phone calls, emails, and inquiries with professionalism.
• Facilitate communication between the Pastor and church staff, leaders, members, and community partners.
• Ensure confidentiality in all communications and sensitive matters.

Event & Meeting Coordination

• Provide administrative support for worship services, special programs, and community events involving the Pastor.
• Prepare agendas, minutes, and follow-up actions for meetings led or attended by the Pastor.
• Assist with logistical planning and execution of church events, including collaboration with ministries and external vendors.

Operational & Ministry Support

• Support the Pastor in carrying out church vision, mission, and priorities through timely execution of administrative tasks.
• Work with staff and ministry leaders to ensure alignment of activities with the Pastor’s directives.
• Track and manage pastoral projects, deadlines, and deliverables.

Educational Requirements

• High School Diploma
• Minimum of 3–5 years of experience as an executive assistant, administrative professional, or similar role (nonprofit/church setting a plus).

Knowledge, Skills, and Abilities

• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• High proficiency with Microsoft Office Suite, church management systems, and digital collaboration tools.
• Proven ability to exercise discretion, confidentiality, and sound judgment.
• A heart for ministry and alignment with the mission, values, and vision of FMZBC.

Work Environment

FMZBC is a vibrant and thriving ministry that maintains a professional work environment where Christian values are upheld. FMZBC is a weapons-free, drug free and smoke-free campus.

• Ability to sit at a desk and operate a keyboard.
• Project voice clearly and effectively.
• Tolerate changing environments