People Operations Coordinator at Caritas Family Solutions – Belleville, Illinois

CARITAS FAMILY SOLUTIONS

At Caritas we believe every life deserves LOVE! If you agree, then please consider joining our team!! Caritas Family Solutions is seeking a highly organized professional with strong communication skills to serve as the People Operations Coordinator. This role is perfect for experienced HR professionals who are highly motivated by helping others and love being part of a great team. If providing support for AMAZING people sounds wonderful to you, please apply today!!!

At Caritas, we know we’re competing with other employers for your services, and we want to win! It is our goal to offer competitive compensation and affordable benefits to all eligible employees. Caritas currently offers the following benefits to full-time employees:

· 403 B Retirement Plan (5% Employer Match)

· Generous Paid Time Off

· Health, Dental and Vision Insurance Coverage

· 12 Employer Paid State & Federal Holidays

· Telehealth Services

· Employer Paid Life Insurance

· Health Saving Account

· Employer Paid Short- & Long-Term Disability

· Tuition Assistance Program

· Real Work/Life Balance

JOB DESCRIPTION

People Operations Coordinator

Human Resources

Status: EXEMPT (salaried) Full-time

Hours worked (typical): 40

Remote Work: Allowed (work arrangement can change depending on performance and/or needs of Caritas).

EEO Classification: Administrative

Job Tasks Typically: Structured - specific tasks will be assigned to the worker and monitored where the worker will be expected to follow prescribed plans.

Description of Typical Work Schedule: 8:00 am - 5:00 pm, hours may vary (Hours set based on necessity of department or office.)

Purpose: The People Operations Coordinator reports to the Talent Acquisition Manager and will support the People Team in various administrative and recruitment functions. This role involves owning the pre-hire recruitment process, managing job postings, gathering new hire documents, acting as a partner with the Department of Children and Family Services (DCFS), Illinois Department of Public Health (IDPH), and ensuring a smooth onboarding experience for new hires. The ideal candidate will be organized, proactive, and have a passion for human resources and talent acquisition.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Administrative Support:

o Partner with DCFS, and IDPH to ensure all pre-hire checks are completed prior to onboarding.

o Coordinate and maintain detailed records of pre-hire toxicology/drug screening.

o Partner with other departments to comply with regulatory audits.

o Create and maintain e-personnel files while performing daily HR filing.

o File, make photocopies, mail, scan and e-mail documents and other clerical functions as needed.

Onboarding:

o Act as Administrative Manager for HQ, CILA, and Community Outreach Services.

o Support the onboarding process for new hires, including preparing orientation materials and scheduling training sessions.

o Ensure that all necessary documentation and compliance requirements are completed.

Recruitment Support:

o Assist in the creation and posting of job advertisements on various platforms (job boards, social media, etc.).

o Screen resumes and applications to identify qualified candidates.

o Coordinate and schedule interviews between candidates and hiring managers.

o Conduct initial phone screenings to assess candidates' qualifications and fit for the role.

o Maintain and update the applicant tracking system (ATS) to ensure accurate and timely information.

Candidate Experience:

o Serve as the HR first point of contact for candidates throughout the recruitment process.

o Provide timely and professional communication to candidates regarding interview schedules, feedback, and job offers.

o Assist in preparing and sending offer letters and employment contracts.

o Handle various HR-related inquiries from employees and provide support where necessary.

Collaboration:

o Work closely with hiring managers to understand staffing needs and job requirements.

o Partner with external recruitment agencies and job boards to enhance recruiting efforts.

o Enthusiastic about recruiting and helping others find their ideal job.

Qualifications:

Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Experience: 2-3 years of experience in HR or recruitment support roles is desirable.

Skills:

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Familiarity with applicant tracking systems (ATS) and HR software is a plus.

Ability to maintain confidentiality and handle sensitive information with discretion.

Attributes:

Detail-oriented and proactive with a problem-solving mindset.

Ability to work independently and as part of a team.