Bookkeeping & Closing Coordinator at The Bagga Team with Royallepage Magna – Edmonton, Alberta

The Bagga Team, one of Canada’s top-performing and fastest-growing real estate teams, is seeking a highly organized, detail-driven Bookkeeper & Closing Coordinator to oversee financial operations and support the successful closing of real estate transactions.

This is a critical dual-role position for someone who thrives on accuracy, enjoys ownership of processes, and can confidently manage both financial reporting and transaction coordination in a fast-paced real estate environment. You will work closely with leadership, agents, and external partners to ensure smooth closings and clean, compliant financial records.

$35,000 - $65,000 yearly

Bookkeeping & Accounting (QuickBooks-Focused)

• Manage day-to-day bookkeeping functions, including accounts payable and receivable, bank and credit card reconciliations, and financial record maintenance.
• Track commissions, agent splits, brokerage disbursements, and payout schedules with accuracy and attention to detail.
• Prepare monthly financial summaries and assist with year-end reporting to support leadership and external accountants.
• Monitor budgets, operating expenses, and vendor accounts, ensuring all invoices and payments are processed on time.
• Maintain compliance with CRA requirements, corporate filings, and internal financial control procedures.

Real Estate Closing & Transaction Coordination

• Review contracts, amendments, and transaction documents to ensure completeness, accuracy, and compliance with brokerage standards.
• Coordinate with lawyers, lenders, mortgage brokers, cooperating agents, and clients to confirm all closing requirements are satisfied.
• Track deposits, condition deadlines, possession dates, and key milestones to keep transactions on schedule.
• Maintain organized and accurate transaction records using CRM and document management platforms such as Follow Up Boss and Google Workspace.
• Provide consistent updates to agents and clients to ensure clear communication and a smooth closing experience.

• Perform full-cycle bookkeeping across multiple companies, including financial reporting, reconciliations, and record maintenance with a high level of accuracy.
• Manage advanced QuickBooks functions such as accounts payable and receivable, bank and credit card reconciliations, GST filings, month-end and year-end preparation, and maintain accurate profit and loss statements.
• Review real estate contracts, amendments, financial records, and transaction files to ensure accuracy, completeness, and compliance with internal and regulatory requirements.
• Communicate professionally and effectively with clients, real estate agents, lawyers, lenders, and vendors through clear written and verbal correspondence.
• Apply working knowledge of real estate transactions, including commission structures, conveyancing processes, and transaction workflows, to support smooth closings.
• Organize and manage high-volume workloads, multiple deadlines, and complex processes in a fast-paced environment while maintaining attention to detail.
• Proactively identify potential issues, troubleshoot discrepancies, and implement solutions with minimal supervision.
• Collaborate closely with team members while upholding strict confidentiality, integrity, accountability, and professionalism.

At Royal LePage Magna, we’re more than real estate professionals—we’re trusted partners in clients' journeys. Ranked in the Top 1% across Canada, we combine mentorship, advanced training, and proven systems to help our team succeed. We embrace innovation through digital marketing, powerful CRM tools like Follow Up Boss, and high-level support so you can focus on what matters most—closing deals. Our culture is built on collaboration, growth, and recognition. We celebrate your wins with bonuses, incentives, and real career growth. Join a team where your goals are supported, your voice is heard, and your success is our mission.