Sales Coordinator at Intelligent Fire Systems Solutions Inc – Las Vegas, Nevada

Fuel Sales Growth with Precision Join IFSS as a Sales Coordinator in Las Vegas!

Position Title: Sales Coordinator
Company Name: Intelligent Fire Systems & Solutions Inc.
Pay Range: $25$31+ per hour, depending on experience
Industry: Construction Services / Fire Protection
Location: Las Vegas, NV

Intelligent Fire Systems & Solutions Inc. (IFSS) is seeking a detail-oriented and proactive Sales Coordinator to support our dynamic sales and project development team. This key role ensures seamless execution of the sales processfrom tracking bids and preparing proposals to managing pre-award compliance and cross-functional coordination. If you're a high-performing, organized professional who thrives in a fast-paced environment and values purpose-driven work, this is your opportunity to make an impact in the fire protection industry.

Founded in 2014, Intelligent Fire Systems & Solutions Inc. (IFSS) is a premier fire-life safety contractor serving commercial, industrial, and government sectors nationwide. We specialize in the design, installation, and service of cutting-edge fire suppression and alarm systems.

At IFSS, we dont just meet codewe exceed expectations through a relentless commitment to safety, craftsmanship, and doing the job right the first time. As a proud union contractor, we foster a team-focused culture where integrity, pride in work, and shared success drive everything we do. Join us in protecting lives, property, and peace of mind.

• Sales Support & Coordination

  • Track bids, proposals, RFPs, and pre-qualifications across multiple active clients.

  • Prepare, submit, and organize quotes, vendor forms, and client-facing sales materials.

  • Maintain accurate records in CRM and internal tracking systems.

  • Coordinate with estimating, engineering, and project management teams to gather necessary proposal data.

• Client & Stakeholder Communication

  • Act as a professional point of contact for clients, general contractors, and vendors.

  • Schedule meetings, walkthroughs, and pre-bid job site visits.

  • Ensure timely follow-up and maintain positive client relationships.

• Documentation & Reporting

  • Support project onboarding, including contracts, certificates, and system setup.

  • Compile and deliver sales metrics and reporting (pipeline, closing ratios, backlog).

  • Ensure all compliance documentation is submitted on time.

• Cross-Functional Collaboration

  • Work closely with PMs to ensure a smooth transition from award to execution.

  • Partner with purchasing and accounting teams on vendor setup and billing coordination.

• Education & Experience

  • 2+ years in sales coordination, project coordination, or administrative support.

  • Industry experience in fire protection, construction, mechanical/electrical trades preferred.

  • Associates or Bachelors degree in Business, Marketing, Construction Management, or related field preferred.

• Technical Skills

  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).

  • Experience with CRM platforms (preferred).

  • Familiarity with contract administration, bid portals, and compliance documents a plus.

  • Knowledge of fire protection systems, construction terms, or prevailing wage compliance (preferred).

• Soft Skills

  • Excellent communication and client service skills.

  • High attention to detail with exceptional organization.

  • Self-motivated, proactive, and deadline-driven.

  • Strong team player able to work cross-functionally.

• Health & Wellness: Medical, Dental, Vision Insurance

• Financial: Weekly Pay Cycle, Retirement Savings Program

• Time Off: Paid Holidays and PTO

• Professional Growth: Paid Training, Certifications

• Extras:

  • Company Events

  • Supportive, close-knit team environment

  • Tech-forward tools and systems

• Full-Time | MondayFriday

• Occasional extended hours based on deadlines or bid schedules

• Las Vegas, NV 89118

• Primarily office-based with occasional local travel for site visits or meetings

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check and drug screening will be completed as part of the onboarding process, in compliance with applicable laws.

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