HR BENEFITS SPECIALIST at Family Service League Inc. – Huntington, New York

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.

SCHEDULE

Hybrid Remote Schedule.

Monday – Friday, 9:00AM – 5:00PM

SUMMARY

Family Service League is seeking a full-time HR-Benefits Specialist to work in our administrative office in Huntington, NY. The HR-Benefits Specialist will be responsible for supporting the administration of the HR benefits team, including benefit enrollment, leaves of absence (LOA), incident reporting, and unemployment claims. This role ensures accurate documentation, compliance with regulations, and provides exceptional service to employees while maintaining confidential records and supporting various HR functions.

We offer a generous benefits package including the following:

• Health and Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Retirement Savings Plan with a 5% employer contribution
• Life and AD&D Insurance
• Generous PTO (paid time off)
• Up to 11 paid Holidays
• Paid Sick Leave
• Student Tuition Remission Program
• Employee Assistance Program (EAP)
• Company paid Short-Term and Long-Term Disability
• Employee Discounts and more!

RESPONSIBILITIES

• The Human Resources Specialist will initiate LOA paperwork and assist in facilitating the LOA process.
• Review LOA timecard coding per pay period for accuracy and guide staff on necessary corrections.
• Track, collect, and process insurance payment deductions, including follow-up on outstanding payments.
• Conduct initial intake of employee incident reports and ensure completeness of incident report. Obtain supporting documents, medical records, police reports, and camera footage as necessary.
• File Worker’s Compensations claims, notify employees of claim information, and ensure proper documentation and follow-up paperwork.
• Maintain the incident report spreadsheet.
• The Human Resources Specialist will complete wage verifications for No-Fault claims.
• Assist the Benefits Manager with Worker’s Compensation and Retirement Plan audits, as needed.
• Support ACA compliance, including data corrections and distribution of 1095-C forms to terminated employees.
• Prepare and submit the annual OSHA report.
• Maintain quarterly Medical Waiver eligibility details and submit to payroll for payment.
• Process unemployment claims, complete DOL inquiries, attend unemployment telephone hearings, and maintain related records.
• Provide backup support for benefits functions, including:
  • Communicating benefit program details during open enrollment and new hire orientation.
  • Conduct audit of post open enrollment election changes.
  • Tracking new hire benefit eligibility.
  • Preparing monthly insurance deduction reports for Payroll.
  • Processing insurance changes due to qualified life events, ensuring proper documentation.
  • Reconciling benefits provider invoicing.
• Assist with onboarding and new hire paperwork, as needed.
• Maintain strict confidentiality of employee records, sensitive information, and confidential data in compliance with company policies and applicable laws.
• All other duties as assigned.

QUALIFICATIONS

High School Diploma required, Bachelor’s degree preferred.

One year of Human Resources or related experience is required.

Benefits and Leave Management experience is preferred.

Proficient computer skills, including Microsoft Office, and a demonstrated working knowledge of Microsoft Excel, with the ability to use pivot tables, formulas and data analytic tools are required.

Experience in ADP or other HRIS is preferred.

Strong organizational, interpersonal, teamwork and communication skills, both verbal and written, required.

Excellent analytical skills and strong attention to detail is required.

Ability to multi-task in a fast-paced environment.

PHYSICAL REQUIREMENTS

This position requires sitting at a desk for long periods of time.