Patent Docketing Specialist at Kubota & Basol LLP – los angeles, California

About Kubota & Basol LLP

Our roots are in BigLaw, but we are not BigLaw. Kubota & Basol LLP (K&B) was formed to be distinctly different — free of the rigid cost structures and financial performance-focused expectations and competition that drive many law firms to seek the top of every measurable performance statistic, at the expense of their clients. We provide highest-quality patent legal services with the agility and flexibility to sustainably meet your patent needs into the future.

About the role

- Provide US and foreign filing docket services for the Firm under general supervision, emphasizing integrity and accuracy, including docketing in Firm systems as well as client systems. IMPORTANT: a majority of your time could be spent docketing in client systems.

- Manage docket dates and deadlines, including de-docketing completed items, and generate responsive docket reports.

- Contribute to special projects by conducting research and analyzing relevant issues.

- Attain client service and satisfaction across all aspects of the position.

- Exemplify the Firm's Client Service Principles in teamwork, work product, and personal interactions consistently.

- Docket incoming US Patent Trademark Office and foreign filing mail into the database, ensuring accuracy.

- Document comprehensive notes in the database for shared knowledge and historical reference.

- Apply judgment to safeguard risk management and maintain complete and reliable docket data.

- Accurately record all forms of correspondence in the database and record-keeping system.

- Investigate and report perceived discrepancies and inconsistencies in due dates and dockets to appropriate personnel.

- Provide docketing guidance and expertise to patent practitioners and staff as a knowledgeable resource.

- Communicate docket standards, protocols, and procedures effectively within the department to ensure understanding and compliance.

- Review outgoing filings, de-docket relevant dates, and forecast and enter next actions into the database.

- Resolve and correct any discrepancies in docket dates and responses promptly.

- Review and de-docket relevant documents related to foreign filing responses; coordinate with specialists and department members as needed.

- Generate regular docket reports for department members and distribute them accordingly.

- Incorporate updates to docket reports identified by department members into the docketing database.

- Prepare customized ad hoc docket reports for department members and clients.

- Collaborate closely with department members to ensure client reports meet specific needs.

- Assist in reviewing and assessing docketing procedures, coordinating updates, and suggesting procedural changes.

- Participate in periodic docket audits and address underlying issues proactively.

- Contribute to special projects requiring docket expertise, historical knowledge, etc.

- Conduct in-depth research on docket-related issues and questions, propose measures to improve processes, and implement them as appropriate.

- Scrutinize all work product to ensure the highest accuracy, applying techniques to manage details under critical deadlines.

- Prioritize work effectively in response to deadlines and changing critical needs.

- Adhere to the Firm’s Confidentiality Policy, safeguarding confidential information, and reporting any suspected breaches immediately.

- Follow the Firm’s General Safety Practices and any specific safety practices for the department and building.

Qualifications

- Maintain expertise in relevant technology, actively leveraging the latest tools to enhance teamwork, client service, and efficiency.

- Exhibit strong teamwork and applied skills.

- Demonstrate exceptional organizational abilities.

- Work effectively under pressure and prioritize tasks accordingly, meeting deadlines even in challenging circumstances.

- Produce accurate and highly detailed work, showcasing excellent proofreading skills.

- Possess advanced analytical and information-gathering capabilities, capable of evaluating and prioritizing extensive and detailed data.

- Adopt a proactive, solution-oriented approach to work and collaboration within the team.

- Possess a high level of proficiency in Microsoft Office programs, particularly Word.

- Be available for overtime work and exhibit flexibility regarding work schedule requirements.