Korean bilingual Executive Admin Assistant at Intac Solution – Englewood Cliffs, New Jersey

Executive Assistant to the Chief Marketing Officer (CMO)

Client: Samsung

Pay rate: $38-$40
Work location:700 Sylvan Ave Englewood Cliffs, NJ, USA
KEY RESPONSIBILITES/REQUIREMENTS:

Position Summary The Executive Assistant to the Chief Marketing Officer (CMO) will provide high-level administrative support to the CMO and their team. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment. The ideal candidate will act as a trusted partner to the CMO, ensuring seamless coordination of meetings, travel, and communications while maintaining confidentiality and professionalism.

Roles & Responsibility
• Manage and prioritize the CMO's calendar, including scheduling meetings, calls, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Serve as a point of contact for internal and external stakeholders, ensuring timely communication and coordination.
• Organize and manage special projects, events, and initiatives as directed by the CMO.
• Maintain confidentiality and handle sensitive information with discretion.

Minimum Qualifications
• Bachelor's degree in Business Administration, Communications, or a related field.
• 5+ years of experience as an Executive Assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Preferred Qualifications
• Experience supporting C-suite executives in a corporate environment.
• Familiarity with marketing operations or related functions.
• Ability to work independently and manage multiple priorities effectively.
• Bilingual (English, Korean) ideal but not required

Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• Liaison with customer and internal exec level
• Develop and maintain cross divisional relationships with other admin assistants
• Handle adhoc admin duties as they arise

Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• (OPTIONAL) Bilingual in Korean and English

Education/Experience:
• 2 year degree or equivalent work experience
• 8-10 years' experience required.
• Experience working with executives mandatory