Accounts Payable Coordinator at Vibrant Ingredients – Lake Mary, Florida

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company’s broad portfolio — including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions — enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise.

About the role:

We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions.

The Accounts Payable Coordinator is responsible for the accurate, timely, and compliant processing of vendor invoices and payments for Vibrant Ingredients. In addition to managing day-to-day accounts payable operations, this role plays a key part in process improvement, system optimization, and cross-functional finance initiatives as the company continues to scale and automate.

This position is ideal for a detail-oriented AP professional who enjoys owning processes, strengthening controls, and partnering with Procurement, Operations, and Finance. At the outset, this role will also support the development of future procure-to-pay processes, data governance, and scalable tools to enable an efficient AP function

How will you contribute:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to:

Invoice Processing & Payments

• Process high-volume vendor invoices accurately and timely with appropriate coding
• Perform 2-way and 3-way matching (invoice, PO, receipt)
• Assist with weekly payment runs (ACH, checks, and wires)
• Handle vendor credits, debit memos, and short payments
• Monitor accounts to ensure payments are up to date

Vendor Management

• Set up and maintain vendor records (contact information, W-9s, payment details)
• Timely and effective communication for vendor inquiries
• Collaborate effectively to resolve discrepancies with Procurement, Receiving, and Operations
• Cultivate and maintain strong vendor relationships

Month-End Close Support & Audit

• Maintain organized and accurate AP ledgers and documentation
• Assist with AP accruals and cutoff procedures
• Support audit requests and provide relevant documentation
• Overall assist to ensure timely and accurate month-end close

Process Improvement

• Identify opportunities to improve AP efficiency and accuracy
• Support AP automation tool implementation (OCR, workflow, and vendor portals)
• Assist with ERP implementation and system enhancements
• Participate in continuous improvement initiatives

Minimum Requirements/Qualifications:

• 5+ years of Accounts Payable experience in a mid-size or manufacturing environment
• ERP experience (Microsoft Business Central or Great Plains preferred)
• Strong understanding of PO-based AP and 3-way matching
• High attention to detail with strong analytical and problem-solving skills
• Excellent organizational and time management skills
• Professional communication skills with internal and external partners
• Process-oriented mindset with a continuous improvement approach
• Ability to thrive in a fast-paced, evolving environment

Preferred Qualifications:

• Experience in food & beverage manufacturing or CPG
• Exposure to AP automation tools (Bill.com, Tipalti, Stampli, AvidXchange, etc.)
• Experience supporting system implementations or process improvement initiatives
• Advanced Excel skills (pivot tables, lookups)
• Familiarity with freight, ingredient, and co-manufacturing invoices

Work Environment:

• May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame.

What Vibrant Ingredients can offer you:

• Generous time off for vacations
• Paid Holidays
• 401(k) with company match
• Tuition reimbursement
• Medical/Dental/Vision
• Health & Wellness programs

Vibrant Ingredients does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.)

More about us:

Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients—helping our customers create better-for-you food and beverage for consumers.

"Improving the food and beverages consumed by providing real ingredients from nature that work."

This position is currently classified as hybrid between Lake Mary and Eustis.

Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program.

The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience.

The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee’s employment term, at the sole discretion of management.

EEO Statement

Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance.

**Please no external recruiters**