Where is this Receptionist / Administrative Assistant job located?

Sun Prairie, Wisconsin, 53590, United States

What type of employment is offered for this Receptionist / Administrative Assistant role?

Full-time or part-time position

What is the expected salary for this Receptionist / Administrative Assistant job?

Compensation will be discussed during the hiring process.

How can I apply for the Receptionist / Administrative Assistant position at Pro-Active Engineering LLC?

You can apply directly through the application link provided.

Receptionist / Administrative Assistant at Pro-Active Engineering LLC

Receptionist / Administrative Assistant

Pro-Active Engineering has an opening for a Receptionist / Administrative Assistant. The Receptionist / Administrative Assistant is the first impression of the company and are a detail-oriented and customer-focused administrative professional responsible for managing front desk operations and providing comprehensive office support.

It is extremely important that the person in this role is reliable and punctual as it is a coverage position. The scheduled hours for this position are 8am-4:30pm, Monday through Friday and directly correlate with the company's business hours.

Essential Functions

Answer and direct incoming phone calls, provide accurate information and respond professionally to callers' needs.
Welcome and assist guests and customers by managing the visitor check-in process, completing visitor logs, notifying team members of arrivals, coordinating access to the production floor, tracking visitors while on-site, and ensuring proper sign-out procedures.
Perform data entry tasks to support training, quality assurance, and production initiatives, ensuring accuracy, completeness, and timeliness of information.
Manage office supply inventory for the plant, including tracking stock levels, ordering supplies, and ensuring materials are available to support daily operations.
Coordinate conference room and break room scheduling by managing calendars, organizing meetings, preventing double bookings, communicating with meeting owners as needed. This includes making sure spaces are clean, organized, and prepared for meetings or events.
Provide support during monthly all company lunch meetings by participating in set-up, tear down, clean up and audio visual requirements.
Perform general administrative duties, including filing, creating and maintaining documents, organizing records, and preparing presentations or spreadsheets using tools such as Microsoft Excel.
Enter and verify data with a high level of accuracy, ensuring information is properly recorded and maintained.
Perform copying, scanning, and document preparation tasks to support efficient document management and distribution.
Support projects by assisting with task coordination, monitoring progress, and helping ensure deadlines and deliverables are met.
Follow and support the company's ISO Quality Management System policies and procedures.
Perform additional administrative or operational duties as assigned by management.

Competencies

Customer Service Orientation
Written and Verbal Communication
Organization and Time Management
Attention to Detail and Accuracy
Coordination and Problem Solving
Adaptability and Ability to Multitask
Teamwork Orientated

Required Education and Experience

High school diploma or GED required.
1–2 years of experience in a receptionist, administrative assistant, or office support role preferred.
Strong customer service, communication, and interpersonal skills, with the ability to interact professionally with visitors, employees, and external partners.
Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Computer proficiency with the ability to type 40–60 words per minute.
Proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Outlook. Experience maintaining records, updating presentations, spreadsheets, and reports using tools in the Microsoft Office suite.
Familiarity with standard office equipment, including printers, scanners, and multi-line phone systems.
Demonstrated attention to detail with the ability to perform accurate data entry and maintain organized records.
Ability to work independently while collaborating effectively with cross-functional teams.
Demonstrated adaptability and flexibility to support changing business priorities and operational needs.
Ability to maintain confidentiality and professionalism when handling sensitive or proprietary information.

Preferred Education and Experience

Associate degree in Business Administration, Office Administration, or a related field.
Two+ years in a receptionist, administrative assistant, or office support role.
Experience working in a manufacturing or plant environment supporting front office or administrative operations.

Compensation and Benefits
Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health, dental, vision, life insurance, short and long-term disability, retirement plan with a company match, FSA, paid vacation, sick days, holidays and Gain Sharing Bonuses.

Pro-Active Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.

Receptionist / Administrative Assistant at Pro-Active Engineering LLC – Sun Prairie, Wisconsin

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