Business Manager- The Office of Engagement and Community Affairs in Pittsburgh, Pennsylvania at University of Pittsburgh

Business Manager- The Office of Engagement and Community Affairs

Engagement and Community Affairs - Pennsylvania-Pittsburgh - (26002731)

The Office of Engagement and Community Affairs is Pitt's home for people who focus on relationships --helping the University and our neighbors work side by side in ways that are welcoming, clear, and built to last. Our team supports place-based partnerships, lifelong learning, neighborhood programs, and opportunities for the Pitt community to be good neighbors and active volunteers. We act as a friendly front door and central guide, helping internal teams, community organizations, volunteers, and learners of all ages quickly find the people, programs, and support they need to do meaningful work together.

The Business Manager provides strategic operational and administrative leadership for ECA, ensuring the office's people, finances, and systems function with clarity and purpose. Reporting to the Director, the Business Manager directly supervises an Operations Manager and a Scheduler and exercises substantial autonomy in managing a complex funding portfolio that spans multiple operating accounts, grant funds, and neighborhood-specific budgets. This role addresses a critical institutional need for dedicated financial management capacity within ECA and is well suited for a systems-minded professional who can hold operational complexity while staying oriented to the mission.

Qualifications:
• Bachelor's degree in business administration, public administration, or a related field required; advanced degree preferred
• Progressively responsible experience in business or operations management, preferably in a higher education or nonprofit setting
• Demonstrated supervisory experience and the ability to lead staff across multiple functional areas
• Proficiency in financial management, budgeting, and grant administration
• Strong organizational, analytical, and communication skills
• Ability to work with discretion and independent judgment in a complex, mission-driven environment

Job Summary

Manages the day-to-day business operations of a large University unit/department. Assists in short- and long-term strategic strategies and planning. Oversees resources, monitors budgets, and analyzes expenses. Tracks event income and oversees departmental-event invoicing and tracking.

Essential Functions

• Manages day-to-day operations across finance, human resources, payroll, information technology, facilities, accounting, grant management, and purchasing
• Directly supervises the Operations Manager and Scheduling Coordinator, including hiring, work distribution, performance evaluation, professional development, and HR administration
• Leads strategic short- and long-range planning using a data-driven approach; anticipates operational trends and prepares the office for growth and change
• Oversees budgetary planning and resource allocation across ECA's complex funding portfolio, including multiple operating accounts, grant funds, and neighborhood-specific budgets; prepares financial reports and supports grant compliance in coordination with program staff
• Facilitates and directs applicable business programs, technologies, and internal policies
• Negotiates and approves agreements with internal university partners and external stakeholders
• Manages all payroll actions and ensures accuracy and timeliness of employment and payroll documentation
• Implements and maintains databases and administrative systems that support program tracking, reporting, and operational continuity

Physical Effort

Duties are primarily sedentary. Must be able to use a computer at a desk or similar workstation, and travel to on-campus meetings as needed.

This position frequently does outreach and events that require the ability to move up to 25lbs.

Assignment Category: Full-time regular

Job Classification: Staff.Business Administration Manager

Job Family: Business Operations & Administration

Job Sub Family: Operational Leadership

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. w/evenings and weekends as necessary

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume

Optional Documents: Cover Letter