Administrative Assistant for the DC Campus at Hillsdale College – Hillsdale, Michigan

Position Title: Administrative Assistant for the DC Campus

Posting Number: S229P

Department: Kirby Center

Position Type: Staff
Job Description: Job Summary

The Administrative Assistant provides clerical and administrative support to the Executive Assistant & Office Manager, as well as faculty and staff of the Washington D.C. campus, in a well-organized and timely manner. This position plays an integral role in the department’s overall productivity and success.

Essential Job Functions

1. Maintain a cheerful and professional presence in the main lobby during business hours.
2. Warmly greet guests, direct them to the correct office, and answer any questions and provide informational materials on the College and DC campus.
3. Receive, sort, and distribute daily mail and deliveries.
4. Answer, screen, and transfer incoming phone calls on the main line.
5. Liaise with the contact center in Michigan to facilitate all DC campus-related calls.
6. Perform daily building walkthroughs (morning and midday) to ensure all the hospitality spaces (kitchens, coffee areas, etc.) are stocked and tidy.
7. Purchase supplies, office materials, and refreshments as needed to keep hospitality and work areas stocked.
8. Ensure the reception area is tidy and presentable always.
9. Perform administrative and clerical support tasks as needed.

Required Qualifications: Education & Experience

This position requires a high school diploma, and two years of experience as a Receptionist, Front Office Representative, Office Administration, or similar role is preferred, or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.

Other Skills: Other Skills

• Understand and support the mission of Hillsdale College and Hillsdale in DC
• Exceptional customer service and hospitality skills to provide an overall welcoming environment
• Professional attitude and appearance
• Strong problem-solving skills and the ability to manage last-minute changes efficiently
• Strong verbal communication skills
• Microsoft Outlook

Code of Commitment
Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association, and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.
Open Date: 11/18/2025
Open Until Filled: Yes
Supplemental Questions:

Required fields are indicated with an asterisk (*).

1. * Do you live in Washington, D.C., or within a commutable distance?
   • Yes
   • No

Documents Needed To Apply (Required Documents & Optional Documents): Required Documents

1. Resume
2. Cover Letter

Optional Documents