Executive Assistant at Alvarado Restaurant Nation – Greenwood Village, Colorado

Position Mission: This position provides executive-level support to the Chief Operations Officer (COO). The primary responsibilities of this role are to maintain the COO's calendar and schedule, coordinate with internal and external stakeholders, provide logistical and travel support for all Operations-related projects and meetings, manage project coordination, partner with existing administrative team.

Responsibilities Include:

• Maintain and protect an accurate and detailed calendar for the COO, manage incoming meeting requests for optimal time management, reschedule any calendar appointment as needed, pro-actively communicate changes to all stakeholders, anticipate and respond to all scheduling conflicts
• Organize, plan and execute internal and external meetings for the COO, including logistics and substantive preparation
• Conducts preliminary investigation on a variety of topics, draft hypothesis or initial business case documents
• Takes relevant notes during meetings and be able to debrief afterwards and identify action items to communicate and follow-up on completion
• Manage all travel scheduling, itineraries, agendas and related logistics
• Track, reconcile and submit timely expense reports on behalf of the COO
• Effortlessly works cross-functionally with other admin support team members and their supported Executive Team leaders
• Demonstrated experience in exhibiting poise and tact under pressure and handles matters with sound judgement and confidentiality
• Tracks COO's tasks and projects through company stakeholders, partners and reports status updates that reflect accurate and up to date information.
• Provide shared admin services support to CFO and CHRO as time permits

Required Skills, Knowledge and Abilities:

• Bachelor's degree in a related field plus ten years or more of professional work history
• Five or more years of experience in providing high-level administrative support to executives
• Proven bias for high detail orientation with strong planning and organizational skills
• Strong Verbal and written English Skills, Spanish-speaking a plus
• Ability to maintain confidentiality and discretion at all times
• Experience managing complex event logistics
• Ability to work in a fast-paced, unpredictable and ambiguous environment
• Works well under pressure and tight timelines
• Proven analytical and problem-solving abilities
• Expert in Microsoft Office 365 Suite

Other Attributes:

• Must be a self-starter, process and solutions focused
• Enthusiastic and strong driver of the company's Mission and Core Values
• Remain positive in high pressure and stressful situations
• Demonstrates critical thinking, communication and relationship-building skills
• Action oriented
• Independent problem solver
• Takes initiative to learn and ability to work independently without regular direction
• Understands what it takes to be successful in a matrixed organization and get stuff done

Travel:

· Travel potentially up to 5%

Application Deadline: 1/9/2024

Physical Demands:

Standard office work environment. The physical demands for this position are sits, stands, bends, lifts and moves intermittently during working hours. These physical requirements may be accomplished with our without reasonable accommodation

The duties of this position may change from time to time. Alvarado Restaurant Nation reserves the right to add or delete duties and responsibilities at the discretion of Alvarado Restaurant Nation. This position is descriptive and is intended to describe the general level of work being performed. It is not intended to be all-inclusive.