Practice Manager, Department of Pediatrics at RWJBarnabas Health – NEWARK, New Jersey

Job Title: Practice Manager

Location: Newark Beth Israel Medical Ctr

Department Name: Department of Pediatrics

Req #: 0000230509

Status: Salaried

Shift: Day

Pay Range: $70,000.00 - $100,000.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Responsible for supporting and communicating the mission and strategic vision for assigned outpatient areas in collaboration with department leadership. Hire, supervise, train, and performance manage staff. Manage payroll for assigned staff and providers. Create and manage staff schedules and resolve internal conflicts between staff. Ensure that consistent staff meetings are held and staff is updated on priorities and expectations. Design office policies and manage the implementation. Ensure that policies or regulations will support quality of service, patient safety, and the delivery of an excellent patient experience. Manage all aspects of the revenue cycle, ensuring timely and appropriate submissions of denials, edits, and any necessary information requested to support payment of the claim. In addition to the above, the following is required: Ensure that charges (Part A and Part B) are submitted in a timely manner.

Qualifications:

Required:

• Bachelor’s degree in Health Services or Healthcare Management
• Five to seven years of Clinical/Medical Practice Management experience required
• A history of increasing responsibility, and a proven ability to work in highly matrix, teaching environments are a must. Detail and goal oriented
Strong verbal and written communication skills

Scheduling Requirements:

• Shift- 8:00am- 4:00pm
• Monday -Friday
• Full Time-Day

Essential Functions:

• Responsible for supporting and communicating the mission and strategic vision for assigned outpatient areas in collaboration with department leadership
• Hire, supervise, train, and performance manage staff. Manage payroll for assigned staff and providers.
• Create and manage staff schedules and resolve internal conflicts between staff
• Ensure that consistent staff meetings are held and staff is updated on priorities and expectations
• Design office policies and manage the implementation
• Oversee the daily charge reconciliation process and hold others accountable for meeting time expectations.
• Manage the collection of time of payment collections. Assist in creating annual budgets and managing Practice expenses throughout the year
• Ensure that the Practice is paying a competitive price. Responsible for ensuring the Practice is running efficiently by tracking and managing key performance indicators such as next available appointments, third next available appointments, cycle times, access, and no-show rates
• This data should be routinely shared with all stakeholders
• Provide support in the Physician onboarding process ensuring the following have been completed: Training scheduled for IT systems The office has been prepared Supplies have been purchased
• Scheduling templates have been built Credentialing has been completed
• Represent the department in community affairs and special events to promote the hospital’s services
Maintains the strictest level of confidentiality

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick Time Retirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental Leave Tuition Reimbursement Student Loan Planning Support Flexible Spending Accounts Wellness Programs Voluntary Benefits (e.g., Pet Insurance) Community and Volunteer Opportunities Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.