Grants Administrator at Albert Einstein College of Medicine – Bronx, New York

Grants Administrator

US-NY-Bronx

Job ID: 2025-17735
Employee Classification: Exempt
Department: Psychiatry & Behavioral Sciences
Position Type: Regular Full-Time
Belfer Educational Center

About Us

The Department of Psychiatry and Behavioral Sciences is seeking a candidate to support the research infrastructure within Psychiatry Research Institute at Montefiore Einstein (PRIME), who has previous Administrator experience within a Clinical or Medical Department setting and can provide high-level administrative and grant support to the research faculty and the Director of Grants and Program Administration. The ideal candidate will also be able to provide support to the Director of Grants and Program Administration through grants management, personnel management and procurement management related tasks.

POSITION RESPONSIBILITIES

Pre-Award

• Work directly with PIs to prepare proposal submissions, including solicitation review and budget development.
• Work with the Office of Grants Support to ensure submission of compliant proposal applications to both Industry and Federal sponsors in various systems.

• Advise Principal Investigators on federal, agency, and foundation guidelines and policy changes pertaining to grant applications. Advise faculty of funding opportunities.
• Provide support on JIT requests to PIs
• Compiles and maintains detailed reports on active and pending grants

Post-Award

• Submit and/or provide grant information for RPPRs

• Submit research agreements and contracts to the appropriate office for processing.

• Reconcile grant and non-sponsored accounts and review spending to ensure allowable and compliant spending

• Provide high-level management of project-related budgets in conjunction with the PRIME Director.
• Work with PI on IRB Studies and Protocols and serve as an administrative liaison to IRB Offices. Participate in IRB submissions, amendments, and related documentation

• Work with Research Finance and the PRIME Director on grant closeout activities.

Procurement and Purchasing Management

• Submit and/or Approve Requisitions, POs, and Invoices
• Coordinate Contractor/Consultant and Vendor Agreements, Invoices and Payments
• Process intercharge expenses (Montefiore to Einstein) through POs and LOAs

Appointments & Time

• Coordinate appointment updates (extensions, terminations, salary increases, etc.)
• Process salary updates and funding allocations via LRDs and EPAFs
• Approve timesheets for Department's biweekly and semi-monthly timesheets

PRIME Program Support

• Coordinate monthly investigator meetings
• Support planning for PRIME Research Day and other program events

QUALIFICATIONS

Education:

• Bachelor's Degree in business, finance or other related field is required

Skills and Competencies:

• Minimum 3 years prior related experience in the pre- and/or post award function.
• Experience in grant and contract financial management in a research environment is strongly preferred.
• Strong oral and written communications; ability to work with staff and faculty at all levels.

Preferred Qualifications

• Ability to multitask and identify shifting priorities and deadlines.
• Proficient in Microsoft Office, including the ability to create formula-driven spreadsheets in Excel.
• Previous Administrative experience with Human Subject Research Support.

Minimum Salary Range:
USD $85,000.00/Yr.

Maximum Salary Range:
USD $90,000.00/Yr.