HR Coordinator at MPX – PORTLAND, Maine

About MPX

MPX helps organizations deliver critical, compliant communications — in print and digital form securely and at scale.
We serve leading health plans, insurers, and financial institutions, combining deep print-and-mail expertise with a modern, AWS-based platform built for reliability and compliance.

About The Role

The HR Coordinator manages essential day-to-day administrative tasks related to HR operations. Key responsibilities include benefits administration, maintaining employee records, onboarding, recruiting, and ensuring compliance with labor laws. This is an on-site position with high visibility throughout the company.

Duties/Responsibilities:

• Administrative Support: Maintains personnel files (digital/physical), manages HR databases, processes employee data changes, assists with travel scheduling, and manages calendars.
• Benefits: Assists with enrolling employees in benefits, and acts as a liaison with insurance providers.
• Communications: Assists with employee communications including but not limited to email, newsletters, presentations, and monitors.
• Recruitment and Onboarding: Assists with job postings, screening resumes, arranging interviews, and conducting new hire orientations.
• Policy and Compliance: Answering employee questions regarding company policies and ensuring compliance with federal, state, and local regulations.
• Employee Engagement: Assists with planning, executing, and tracking employee engagement and recognition initiatives
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Self-starter with the ability to work independently
• Solid interpersonal skills.
• Superior organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience:

• Strong administrative experience required.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• One year of human resource experience preferred.
• Experience with Paylocity preferred
• Experience with Smartsheet preferred

Company Benefits:

• Paid Time-off
• Holidays
• 401k plus match
• Health, dental, and vision insurance
• HSA
• Volunteer paid time off
• Employee Assistance Program
• Short- and long-term insurance
• Company paid life insurance

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.