Coordinator - Administration at Signal Security – Billings, Montana

Signal of Montana is looking for an Administrative Coordinator

This position will be part to full time depending on the growing needs of the company and tasks taken on. This is a weekday in office job. Hours/schedule can be customized to accomodate a unique schedule.

We will be starting interviews in mid to late March for this position. If you are interested please email montana@teamsignal.com to schedule a preliminary interview or ask any questions you may have.

Tasks/ Duties of the position.

- Receive, Sort, Handle incoming and outgoing mail
- Working with Operations Coordinators to verify employee onboarding information and paperwork
- Calling / Emailing clients for data checking and invoice follow ups. (ensuring correct data in our systems)
- Assisting with Social Media Posting weekly
- Assiting with recognition programs for officers
- Assisting with updating of job postings and hiring funnels
- Handle Client retention packages / gift programs. (ie make goody bags)

- Help with general office tasks like ordering paper, supplies, uniforms to each location, etc.

Who is an Administrative Coordinator?

The Administrative Coordinator will be responsible for accurate and timely administrative office

functions including but not limited to: creating schedules, reviewing hours, applicant screening,

new hire processing, report approval, payroll processing, invoicing, collections, and office file

management. The position will also be responsible for providing general support to the CEO.

Roles:

• Maintain multiple Excel spreadsheets for the creation of schedules, monitoring of business equipment, and client data
• Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
• Understand and track monthly profitability, expenses, and financials.
• Manage the collections process so all clients are paying on time
• Monitor the overtime and scheduling of all security officers
• Assist with the hiring process and ensure all hiring paperwork is completed on time.
• Ensure compliance with state licensing process of all security officers.
• Maintain physical and electronic filing systems.
• Communicate with the owner as needed to problem solve and gain accurate information for expenses.
• Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and/or email.

Type of Individual:

• High school diploma or equivalent required
• Associates degree in relevant area preferred
• Minimum of one year in a growing organization with a fast-paced office environment
• Experience with using Excel to manage reports and analysis processes
• Experience with accounting systems preferred, but not required

Skills/Abilities:

• Self-starter and ability to work independent of instruction
• Effectively communicate with staff and clients
• Possess general accounting knowledge
• Intermediate to Expert skill level with Microsoft Excel, Word, and Outlook
• Solid organizational skills
• Consistent attention to detail
• Ability to handle multiple projects at a time, shifting priorities as necessary
• Excellent problem-solving skills
• Conducts self in accordance to Signal 88 Core Values and by the Signal 88 employee handbook

Environmental/Working Conditions:

Normal office environment. Occasional overtime may be required and/or hours may be shortened as business needs dictate.

Physical Demands:

Requires sitting and standing associated with a normal office environment. Manual dexterity

needed for using a calculator and computer keyboard. This description is intended to provide

only basic guidelines for meeting job requirements. Responsibilities, skills and working

conditions may change as needed.

?Signal is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.