Funding Administrative Specialist at UNITED COMMUNITY BANK – Ponte Vedra Beach, Florida

Job Title: Funding Administrative Specialist

Reports To: Funding Director

Direct Reports: N/A

FLSA Status: Non-Exempt

Salary Grade: 7

Date Created/Revised: 9/25/2025

Position Overview

This position requires a highly motivated person to be responsible for reviewing and auditing contracts and vendor invoices to ensure proper payment to vendors, timely review for “selling” of daily transactions, and coordinating title vehicle documentation between Sales Reps and South Carolina Title deals. You may be asked to work on special projects as we continue to grow our platform. May also perform document control by reviewing being sent to Booking Department and archived

Duties and Responsibilities

• Complete daily excel spreadsheet e-Original and processing files to SC to the
• Review Funding vendor dollar invoice set up
• Complete Funding Logs, send to AP and reconcile
• Filing, scanning and follow-up on contract issues (UPS, US mail, ,lease documents spreadsheets)
• Communicating documentation requirements with customers, credit, and sales teams in the various offices
• Working closely with other departments to ensure accuracy in processing
• Creating and distributing reports, assisting in internal and external audits
• Create, Upload and Sell Custodian reports
• Intake of all mail, USPS, UPS, FEDEX, Amazon etc.
• Participate in various projects
• Compliance Training: Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering training, as well as internal and external training programs, online training, meetings, and seminars/conferences, etc.
• Other Duties: This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Knowledge, Skills, and Abilities

• Education: High school degree or equivalent
• Experience: 2-3 years equipment leasing experience or similar experience
• Required Skills:.
  • Proficient in Microsoft Office applications, including Excel
  • Ability to meet deadlines in a fast paced environment
  • Must possess great analytical and problem solving skills
• Preferred Skills:
  • Knowledge of advanced Excel functions
  • Experience working with Titled vehicle transactions

Supervisory Responsibility

This position does not manage employees

Working Environment and Physical Demands

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, copy machines, and printers.

Physical requirements: sedentary

This position requires no travel

Position Type

This is a full-time position.

Other

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.