Document Imaging Specialist at CareWell Health – East Orange, New Jersey

Job Summary

This position is responsible for answering and responding to telephone request, Release of Information request from patients, Lawyers, Doctors offices, Regulatory department, and pick up charts from various areas in the Hospital.

Essential Functions

• Pick up charts from ED, SDS, 2west, 4main, ICU, and 5west.
• Prepare medical record documents prior to scanning.
• Screen all incoming documents to verify appropriateness for placement in EMR and ensures documents are not currently in patients EMR.
• Batches documents in proper order to prioritization using document types and tracking dates.
• Uses judgment when documents received from outside organizations are over the allowable scanning limit.
• Communicates, when necessary, with providers and office personnel for proper documentation and verification for placement into the EMR.
• Indexes each medical record document appropriately using defined data elements, assuring each document is assigned to the correct patient, account and document type.
• Review and determines proper alignment readability and correct number of documents have been scanned.
• Performs quality checks on scanned medical record documents that have been saved and review of accuracy and error resolution prior to submission to EMR.
• Compares electronic documents to paper batches.
• Verifies correct patient, correct account and proper document type.
• Determines any corrections that are needed, including but not limited to, proper rearrangement relocation of incorrectly filed documents and replacement of documents deemed to be of unacceptable quality.
• Release of Information request for patient.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Education/Certifications

High School Diploma or GED required.

Minimum Work Experience

Two year or more experience in Health Information Management or Revenue Cycle setting preferred.

Position Type/Expected Hours of Work:

Must be willing to work additional coverage as needed

Physical Demands Analysis:

Requires prolonged standing or sitting bending, stooping or stretching. May require lifting up to 20 pounds. Requires the ability to distinguish letters or symbols. Requires the use of office equipment such as computers, telephones or copiers. Requires normal vision and the absence of color-blindness. Constant and complex, ingenuity and judgement are required to plan work, deal with factors not easily evaluated. Interpret results, draw conclusions and take or recommend action.