Executive Assistant to Head of School at Lake Country Christian School – Fort Worth, Texas

EXECUTIVE SUPPORT TO HEAD OF SCHOOL

• Manage and maintain the Head of School’s calendar, including internal and external meetings
• Coordinate travel and lodging arrangements
• Receive, review, and route incoming correspondence; audit and organize mail
• Provide administrative support for special projects and initiatives
• Supervise Receptionists, Food Services personnel, and School Nurse

LEADERSHIP TEAM

• Attend weekly Leadership Team meetings
• Prepare and distribute meeting agendas
• Record meeting notes, action items, and assigned responsibilities
• Follow up on deliverables as directed

SCHOOL CALENDAR MANAGEMENT

• Manage and maintain the master school calendar
• Schedule and coordinate calendar meetings
• Communicate calendar updates and changes during Leadership meetings
• Ensure alignment across departments and events

SCHOOL BOARD SUPPORT

• Communicate meeting dates and reminders to Board members
• Prepare and distribute meeting materials as directed
• Attend quarterly Board meetings and record official minutes
• Process and organize required Board documentation
• Coordinate meeting hospitality and room setup

ACCREDITATION, CERTIFICATION, AND MEMBERSHIP

• Coordinate with the Association of Christian Schools International (ACSI) regional office regarding faculty certification
• Audit and monitor internal teacher certification status
• Assist faculty and staff with accreditation requirements
• Complete and submit the annual ACSI report as well as other memberships documentation
• Coordinate with the Association of Christian Schools International (ACSI) regional office regarding faculty certification
• Audit and monitor internal teacher certification status
• Collaborate with teachers to navigate accreditation requirements, offering clarity, organization, and consistent follow-through

TUITION ASSISTANCE

• Serve as a member of the Tuition Assistance Committee
• Assist with documentation and coordination as assigned

REQUIRED SKILLS AND QUALIFICATIONS

• Demonstrated mature Christian faith and testimony consistent with the school’s mission
• Takes ownership of responsibilities and follows through independently
• High level of discretion and ability to maintain confidentiality
• Able to prioritize tasks and manage workflow autonomously
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Exceptional customer service and problem-solving skills
• Strong command of office management systems and technology