Multi-Family Coordinator at Divine Hardwood Flooring Ltd. – Calgary, Alberta

WHO ARE WE?

At Divine Flooring, we don’t just sell flooring; we bring dreams to life! Our vibrant and dynamic environment encourages collaboration, creativity, and personal growth. As one of Canada’s largest flooring suppliers, we empower our teams with the resources, knowledge, and support to achieve remarkable success.

We’re seeking a motivated, detail-focused professional with home building industry experience to join our Calgary team in a permanent, full-time position. The successful candidate must have a reliable vehicle or confirmed transportation to work. Our warehouse is not accessible via public transit.

Position Summary

As part of the Customer Experience team, the Multi-Family Coordinator will serve as the first point of contact for all service and warranty requests for our multi-family projects, including managing requests for all Pre & Post Possessions, trade days, as well as planning, organizing and scheduling all multi-family project installations.

What You’ll Do

Scheduling

• Assign/reassign Hardwood, Carpet and Tile Installers to jobs based on dates provided by Sales personnel.
• Review confirmed installs and send required changes to Estimating team.
• Manage installation & delivery dates via customer email.
• Communicate pick-up information to Installers and Delivery Driver/Warehouse; update warehouse and delivery items in Divine Tracker.

Service & Warranty

• Answer all incoming calls and emails from Builder partners to coordinate service and warranty requests for multi-family projects.
• Effectively and professionally troubleshoot customer concerns through phone and email.
• Record accurate details regarding customer inquiries into Divine Tracker and escalate issues as needed.
• Initiate, update, complete and reschedule (if needed) service work orders.
• Facilitate communication between departments and installation crews regarding scope of work, repair procedures and damage to flooring.
• Billing service work orders once completed, including obtaining accurate Purchase Orders from builders when required and forwarding completed work order to builders.
• Follow up on phone calls and emails regarding outstanding items.
• Pick up overflow work as required.
• Participate in product knowledge training sessions along with team members.

Who You Are:

• You’re a multi-tasker, with excellent organizational skills and the ability to manage multiple projects, while providing exemplary customer service.
• You have exceptional attention to detail and the ability to efficiently allocate resources to accomplish tasks, while working in a fast-paced environment.
• The ability to handle difficult or unexpected situations by utilizing strong analytical and listening skills in order to identify solutions.
• Enjoys working in a team environment and cross functionally with various departments, with the ability to collaborate with team members and customers to create positive experiences.
• You’re a self-starter, embraces new challenges and are highly motivated to succeed.
• Strong ability to communicate effectively, both written and verbally.

What You’ve Done:

• High proficiency in computer programs, including Microsoft Office Suite (Outlook, Word, Excel) and builder software applications.
• High school diploma or GED
• Minimum 1-year Customer Service experience
• Experience working in the Home Building industry considered an asset.

What We Offer:

• A competitive salary and performance-based incentives that reflect your expertise and contributions.
• Exclusive opportunities for career growth and advancement within our thriving company.
• A comprehensive benefits package, including health, dental, and vision.
• Join a dynamic team that’s dedicated to excellence in the flooring industry, and seize this rare opportunity to elevate your career with us!

WHAT’S IT LIKE TO WORK AT DIVINE FLOORING?

From the moment you step through our doors, you’ll feel the energy and excitement that comes from being part of a young, progressive company. Every team member plays a vital role in our success story. We believe in the power of teamwork and coaching, ensuring everyone has the tools they need to score big—together. Regular team huddles help us strategize and celebrate our victories, building a strong foundation for our brand’s future.

OUR CORE VALUES

Values are more than just words at Divine; they are the foundation of our success and the guiding principles for every decision we make. We live by five core values:

• Lead with Service: Our customers come first, and we strive to exceed their expectations.
• Innovate Today for Tomorrow: We embrace new ideas and technologies to stay ahead in a rapidly evolving industry.
• Never Sacrifice Quality for Profit: Our commitment to quality is unwavering, ensuring we deliver the best products and services.
• Embrace Change: We adapt and thrive in an ever-changing environment, continuously looking for ways to improve.
• Succeed and Learn as a Team: We celebrate our successes together and learn from our challenges, fostering a culture of collaboration and growth.

READY TO JOIN OUR TEAM?

If you’re ready to take the next step in your career with a company that values hard work, loyalty, and growth, apply today! We look forward to building something great together — one floor at a time.