Project Control Administrator at Sterling Site Access Solutions LLC – Phoenix, Illinois

Position:Projects Control Administrator

Location:Joliet, Illinois

Position Summary:

The primary goal of the Project Controls Administrator is to ensure the efficient, effective, accurate, and timely processing of all ECS project orders in compliance with the ECS Job Lifecycle Program (policy, process, and procedure).

The primary responsibility is to serve as the internal, back-office “point-of-contact” for assigned projects. Review all job documents and ensure accuracy per requirements for ECS business process. Ensure each order is consistently and accurately created, maintained, and closed out in both B2W and NAV. Determine how to balance the demand and pressure of the day-to-day with the “best-practice” requirements of the business process to ensure the integrity of the order.

To be successful, the PCA must exercise sound judgment and decision-making in all project matters, while keeping internal stakeholders properly informed of the ongoing status of the project. He/she shall provide timely communication to all project stakeholders, ensure collaboration, and ensure an effective hand-off of information throughout the various stages of the process. The PCA must lead by example consistently demonstrating courteous, professional, timely, efficient, and effective services to all internal and external customers.

Essential Functions:

• Consistentlydemonstratecommitment and support for the Sterling vision, mission, policies,and procedures.
• In accordance withpolicies and procedures,wear the designatedpersonal protective equipment (PPE)requiredwhen and where needed for production floor tours or field visits.
• Immediately report anysafety-relatedinjury or illnessas outlined in thecompanypolicies and procedures.
• Crosstrainwithin the team, and across other departments, as needed andrequired.
• Ensure compliance with the ECS Job Lifecycle Program and Delegation of Authority (DoA).
• Maintain close communication and collaboration with ECS stakeholders, particularly the PM and PC
• Ensure order information is properlyset upandmaintainedin the ERP system over the life of theprojecte.g., contract value, line items, change orders, taxes, cost codes, field labor and equipment costs, customer billing information, credit memos, etc.
• Create Subcontract Agreements in NAV using standardized templates for either T&M or Lump Sum.
• Create Progress Billing using AIA orNAV-generatedinvoices
• Create,maintain, and closePurchase Orders in NAV for material suppliers and subcontractors.
• Qualify Job Bundle documents for accuracy and completeness. Correct oversights and errorsbeforerelease for Order Entry.
• Initiate a credit review by the Credit Department for all orders that exceed, or have the potential to exceed, acustomer'scredit limitbeforeentering the order.
• Confirmthe NAV and B2W “new” vendor and/or customer creation process has been completed asrequired.
• Continuallymaintainthe Job Folder with up-to-date,accurateproject documentation.
• Conduct the Job Set-Up Analysis to confirm the order has been properly structured in both NAV and B2W for cost-tracking and invoicing prior to pushing to B2W Track. Verify the structure of the job in B2W Track.
• Ensure compliancewiththe Change Order Process. Initiate andexpeditechange order processingrelativeto customers and subcontractor agreements, and vendorpurchaseorders ina timelyfashion. Ensureall systems aremaintainedaccordingly.
• Monitor A/R aging. Pursue or support obtaining outstanding collections from the customer whenappropriate.
• Track andmaintainJob Cost Data incompanyERP system(s). Ensure continuity between B2W and NAV, whererequired.
• Ensure the proper close-out of all projects within B2W,NAV, and CRM.
• All other duties andprojects asassigned.

Minimum Qualifications:

• Bachelor’s degree in business,Accounting,or other relevant formal education.
• Minimum3 years’order-processing experience in a construction ormanufacturing-relatedfieldpreferred.
• Experience with corporate ERP systemsrequired. Microsoft Dynamics Navisionispreferred.
• Experience with construction estimating and cost-tracking software systems required. B2W preferred.
• Self-starter, ability to handle criticism,flexible, works well with limited direction.
• Ability to multi-task and adapt to changes quickly in a fast-paced environment both within a teamandindependently.
• Excellent ability to prioritize and plan work. Usestime efficiently.
• Proficient MS Office computer skills with the ability to learn andutilizespecialized software applications.
• Skilled at interpreting, organizing,and communicating dataclearly and concisely.
• Ability to work with people at all levels of the organization.
• Strong interpersonal skills. Effectively communicate in English - both orally and in writing.
• Highly organized, analytical, and strong problem-solving skills.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this position. By signature below, the employee affirms their understanding of the position expectations as outlined within. Further, the employee confirms they are able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be provided where able and absent undue hardship.