Document Control Specialist at Luster National, Inc. – Newark, New Jersey
About This Position
About the Positions
Were seeking Document Control Specialists to support large, heavy-civil infrastructure programsincluding highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. These roles focus on managing the flow, accuracy, and organization of project documentation across all project phases.
This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need. This posting targets New York, NY, and Newark, NJ.
Responsibilities may include, but are not limited to, the following:
- Maintain and organize project documentation, ensuring accuracy, version control, and accessibility.
- Implement document control procedures in alignment with stakeholder standards and industry best practices.
- Ensure compliance with regulatory requirements, contractual obligations, and internal policies.
- Track and manage document revisions, approvals, and distribution across project stakeholders.
- Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow.
- Facilitate communication between internal teams and external stakeholders regarding document updates.
- Provide training and guidance on document control processes to project personnel.
- Utilize enterprise document management systems to store and retrieve project records.
- Ensure proper indexing and metadata tagging for efficient document retrieval.
- Support audits and inspections by maintaining organized and accessible records.
- Generate reports on document status, approvals, and outstanding actions.
- Conduct periodic reviews to ensure document integrity and compliance with project requirements.
- Assist in preparing documentation for regulatory submissions and project closeout.
- When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.
Attributes
- Excellent written and verbal communication and interpersonal skills.
- Excellent multi-tasking and organizational skills.
- Collaborative mindset that fosters teamwork, trust, and positive relationships.
- Natural curiosity, problem-solving abilities, and a passion for continuous process improvement.
- Strong collaboration skills that enable work across departments as well as with peers and team members.
Minimum Qualifications
- Bachelors degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
- 5+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects.
- Experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
- Familiarity with ISO-based document control standards, guidelines, and best practices.
- Proficiency with industry standard enterprise document control systems and version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.)
- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)
Preferred Qualifications
- Master's degree in engineering, construction management, business administration, or project management.
- Experience with large (>$500M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects.
- Experience in multiple phases of the project lifecycle (e.g., predesign, design, procurement, construction, and post-construction).
- Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.
Compensation Details
Expected Salary: $90k-$115k/year ($45-$57/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidates level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.
Just LOOK at the Benefits We Offer!
- Unlimited flexible time off
- Paid holidays
- Paid parental leave
- Health, dental, and vision insurance
- Flexible spending accounts (healthcare and dependent or elder care)
- Long-term disability insurance
- Short-term disability insurance
- Life insurance and accidental death and dismemberment
- 401(k) plan with guaranteed employer contribution
- Formal career planning and development program
- $2,500 annually toward professional development
- Wellness program with monthly wellness stipend
- Company cell phone or cell phone plan reimbursement
- Free personalized meal planning and nutrition support with a registered dietitian
- Free personal financial planning services
- Employee assistance program
- Employee discounts
- Employee referral bonus
Specific plan details and coverage for each benefit noted above will be provided upon offer.
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email hiring@luster.com for accommodations necessary to complete the application process.
Equal Opportunity Employer, including disability/protected veterans