AP Associate at Rensa Filtration, Inc. – Aurora, Illinois

Title: Accounts Payable Associate

Location: Naperville, Illinois

Reports to: AP Manager

About Rensa

Rensa Filtration is a family of companies dedicated to air filtration. By investing in innovation and the people who drive it, we manufacture, market, and distribute best-in-class solutions in the United States, Canada, and Europe that keep environments safe and industries thriving.

What We Do

• We improve the environment - making indoor and outdoor environments cleaner by eliminating process contaminants through superior products and media.

• We drive innovation in air filtration – by investing in the people and companies that develop the solutions that today’s world demands – to bring those innovative products to market so that our customers can bring maximum value and safety to the facilities and businesses they serve.

Accounts Payable Associate:

The Accounts Payable Associate provides essential administrative and transactional support to the Finance and Accounting team. This entry-level position is responsible for performing routine clerical duties, data entry, and basic financial tasks with accuracy and timeliness. The role is ideal for individuals beginning their career in finance or accounting and offers opportunities to learn and grow within the department

ESSENTIAL POSITION DUTIES & RESPONSIBILITIES:

• Perform accurate data entry and assist with processing invoices and expense reports into accounting system.
• Facilitate the vendor set-up process ensuring the completion of key profile details, credit applications and document handling like W9 and banking information.
• Conduct supplier invoice auditing to verify accuracy, compliance with contract terms, and proper cost allocation.
• Prepare basic reports and spreadsheets using Excel or other tools to monitor vendor relationships and maintain clean vendor records.
• Reconcile and monitor vendor statements on a routine basis.
• Maintain organized financial records and filing systems (electronic) including the AP Inbox and SharePoint documents.
• Monitoring AP phone calls and emails when vendors have questions.
• Collaborate with team members to support departmental goals and deadlines.

Required Skills/Abilities:

• Excellent proficiency in Microsoft Excel including, but not limited to V look up, pivot tables, charts, Ability to organize and prioritize a high volume of work, meet deadlines and multitask
• Good follow-up skills
• Strong attention to detail and organizational skills.
• Ability to maintain effective working relationships with all team members (accounting department, shipping department, suppliers)
• Effective communication and interpersonal skills.
• Proficient in Microsoft applications (Excel, Word, etc.), and able to learn new systems quickly

Education and Experience:

• High school diploma required or equivalent years of applicable experience
• Associate's degree preferred
• Accounts Payable: 1-2 years (Preferred)
• ERP experience a plus

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to access and navigate the production facility.
• Must be able to lift 15 pounds at a time.

Rensa Filtration is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.