Administrative Specialist - Veterinary and Live Production at Passel Farms – Emmetsburg, Iowa

Location: This position will be based out of either one of our offices in Emmetsburg, Iowa or Osceola, Iowa.

Position Summary: This position supports veterinary and live production teams by managing standard operating procedures, diagnostic workflows, health documentation, reporting, and system-wide compliance. The ideal candidate is detail-oriented, organized, and comfortable working with data, labs, and multiple production teams.

Objective: To serve in a supporting role for the System Veterinarian and Live Production

Essential Duties & Responsibilities

• Manage diagnostic laboratory submissions, testing requests, clearance testing, and result summaries; coordinate additional sequencing or follow-up testing as needed.
• Maintain and update herd health statuses in data systems (e.g., PorkView), ensuring accuracy, corrections, and timely communication of health information.
• Review and summarize diagnostic results and provide timely feedback to veterinary and production teams.
• Coordinate diagnostic testing activities including sample processing, truck wash testing, and PRRS/PED clearance testing.
• Prepare and manage required documentation including health papers, commuter agreements, and Veterinary Feed Directive (VFD) or prescription records while ensuring regulatory compliance.
• Support health investigations by collecting and analyzing information from feed, transportation, maintenance, and production teams and preparing investigation summaries for leadership.
• Participate in data collection and organization of herd health research, surveillance programs, and community health initiatives.
• Monitor boar stud testing programs, semen quality assurance processes, and related training compliance.
• Analyze testing and veterinary-related costs and assist in identifying opportunities for improved efficiency and system clarity in health-related processes.
• Manage platforms, standardize, and maintain Standard Operating Procedures (SOPs) across departments and support training documentation and compliance tracking.
• Assist departments with audit preparedness and track compliance with SOPs and health-related protocols.
• Create, analyze, and distribute reports related to health status, mortality trends, audit results, and production performance impacts.
• Support updates to production health guidelines and wean-to-finish protocols through data collection, analysis, and communication with operational teams.
• Provide presentation support, meeting documentation, and summary notes for veterinary and production leadership discussions.
• Contribute to continuous improvement of health management systems, reporting tools, and operational processes.

Skills and Abilities:

• Strong administrative, organizational, and communication skills.
• Ability to manage detailed data and documentation.
• Proficiency with digital record systems or willingness to learn.

Experience:

• Experience in animal health, veterinary support, or livestock production preferred.
• Bilingual preferred.

Competencies:

• Accountability – Holds self and others accountable for measurable high quality, timely and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules
• Manage Yourself - Takes initiative to make things happen appropriate to job duties. Listens to others without interrupting or dominating conversations. Takes proactive approach to problem solving. Able to focus on job at hand without letting outside distractions get in way.
• Leadership –Seeks continuous improvement in job. Coaches team to excel in performance.
• Team Player – Demonstrates an attitude of service. Works cooperatively with variety of personalities for the good of the company. Demonstrates flexibility to changing situations.

Working Conditions: This position is full-time and generally works Monday through Friday in an office environment, with on-call for evening and weekends as needed remotely.