Graduate Student Advisor in Riverside, California at University of California, Riverside
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Job Description
Overview
Job ID 37442598
Category Student Affairs and Advising
Organization College of Natural & Agricultural Sciences
Department CNAS Graduate Stdt Affairs Ctr Dept
Location Main Campus - UCR
Salary $56,000 - $96,400
Date Posted May 8, 2026
Application Deadline May 22, 2026
Schedule 8AM - 5PM
Full/Part Time Full-time(100%)
Level of Supervision General Supervision
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No
Position Information
The Graduate Student Services Advisor for Chemistry is responsible for managing the full lifecycle of graduate student administration, academic operations, and faculty coordination within the department. This role oversees quarterly processes including the development and distribution of Teaching Assistant (TA) call letters, coordination of TA assignments, and collaboration with faculty and leadership to ensure accurate student funding information is communicated and maintained. The coordinator is responsible for building and maintaining the academic course schedule in Banner, using historical data to project future offerings, coordinating classroom assignments, and ensuring alignment with departmental space guidelines. They also manage student enrollment by ensuring compliance with unit requirements, tracking degree progress, and facilitating enrollment adjustments in accordance with university policy. In partnership with financial analysts, the role administers graduate student funding by entering TA, GSR, and stipend support into systems such as GSMS, while monitoring reports to resolve registration and employment issues.In addition, the position coordinates major academic milestones and examinations, including Orientation Exams, Second-Year Research Evaluations (SYRE), Oral Qualifying Exams, and Final Defenses. Responsibilities include scheduling, communications with students and faculty committees, preparation of materials, compliance with Graduate Division requirements, and documentation of outcomes. The coordinator leads the planning and execution of graduate student orientation, including program scheduling, logistics, faculty coordination, and onboarding communications, while also managing annual student reviews by compiling progress data, preparing evaluation summaries, and distributing official letters. The role plays a key part in graduate recruitment by maintaining application systems such as Slate, tracking applicant data, supporting recruitment events, and coordinating visit weekends. Ongoing responsibilities include maintaining accurate student records in Banner, processing petitions through R’Grad, coordinating regular communications such as safety notices and seminar reminders, managing physical and digital student files, and supporting departmental operations such as faculty onboarding and compliance tracking. This position serves as a central liaison between faculty, students, and administrative units, ensuring the integrity, accuracy, and efficiency of graduate program operations while supporting student success and adherence to institutional policies.The full salary range for the Graduate Student Advisor is $56,000 - $96,400 annually. However, the expected pay scale for this position is $56,000 - $76,200 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements
Educational Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's Degree in related area and/or equivalent experience/training. | Preferred |
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
| License | Requirement |
|---|---|
| Required to hold valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program. | Required |
| Advanced writing skills to independently compose letters, memos, reports and other written communication and marketing materials for a variety of audiences, using correct spelling, grammar and composition skills. |
| Strong critical thinking and analytical skills. Demonstrated experience in exporting/importing data between software applications and demonstrated ability to organize, summarize and analyze data. |
| Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. |
| Skill in working independently and following through on assignments with minimal directions. Ability to organize and prioritize workload, with multiple tasks and complete diverse projects with firm deadlines. |
| Working knowledge of advising and counseling techniques. |
| Solid verbal and written communication skills. |
| Interpersonal skills. |
| Ability to interact and communicate effectively, both orally and in writing, with students, faculty, professional staff, campus administrators and other constituents. Excellent interpersonal skills including tact, diplomacy, adaptability and ability to identify sensitive situations and the proper course of action. |
| Ability to work in a team environment and contribute to the improvement of the program and department. Ability to maintain confidentiality at all times. |
| Ability in problem identification and reasoning; ability to develop original ideas to solve problems. |
| Multicultural competencies; ability to work with diverse populations. |
| Advanced skills to effectively and interactively use current software applications including: MS Excel, Word, PowerPoint, Adobe, and Outlook. |
| Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars. |
| Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. |
| Experience supporting a graduate program in a university environment. Knowledge of applicable federal and state laws such as Federal Educational Rights and Privacy Act. (FERPA). Knowledge of and experience with University of California policies and procedures of administrative service units (i.e. Graduate Division, Registrars' Office, Academic Senate) and Employment practices, policies, and procedures and their application to graduate students. Demonstrated experience using student records system for articulation, transcript evaluation and degree certification. Experience in using UCR online applications such as online student information, courses registration, course maintenance, data query, and teaching evaluation systems. Skill in exporting/importing data from or to different software applications and skill in organization, summarizing and analyzing data. |
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview