Accounts Payable Specialist at Industrial Service Solutions – HOUSTON, Texas

Position Summary:

The Accounts Payable Specialist supports day-to-day Accounts Payable operations across multiple entities. This role is well-suited for an individual with foundational AP or accounting experience who is eager to learn, receptive to coaching, and adaptable to new tools, processes, and ways of working.

The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities while maintaining accuracy. Success in this role requires clear communication with internal stakeholders and vendors, a willingness to ask questions, and the ability to grow with the department as processes continue to evolve.

Essential Duties and Responsibilities:

Code and process invoices, review purchase orders and statements for accuracyAssist with tracking and confirming receipt of goods for required purchase ordersInvestigate and resolve invoice discrepancies in a timely and professional mannerPrepare and process payments, including ACH, wire, and check disbursementsElectronically file AP and credit card documentation using established naming conventionsWork with Procurement regarding updates to vendor master dataMonitor AP aging and vendor balances; assist with payment reconciliation and follow-upRespond to vendor and internal inquiries promptly and professionallySupport vendor onboarding, qualifications, and credit application processesMaintain positive working relationships with vendors, internal buyers, and cross-functional partnersAssist with monthly reconciliation of AP related accountsUtilize Esker and other AP automation tools for invoice intake, workflow management, and issue resolutionParticipate in process improvements and adoption of new tools or workflows as the department evolves

Qualifications:

2 years of Accounts Payable, accounting, or related administrative experience preferredStrong attention to detail with a focus on accuracy and follow-throughComfortable handling a high volume of email and requests in a fast-paced environmentClear written and verbal communication skillsWorking knowledge of Microsoft Excel, Outlook, and Adobe PDFAbility and willingness to learn accounting ERP systems , Esker, and internal AP processesStrong organizational skills and ability to manage multiple tasks within deadlinesReceptive to feedback, coaching, and process changeDemonstrated sound judgment and professionalism when handling sensitive information

What Success Looks Like in the First 6 Months:

Consistently processes invoices and payments accurately and on timeResponds to vendor and internal inquiries within established service-level expectationsDemonstrates growing independence in navigating the ERP system and AP workflowsCommunicates clearly, escalates issues appropriately, and follows items through to resolutionActively engages in learning opportunities and adapts to process improvements

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.