Construction Project Coordinator at Southwest Convenience Stores LLC – Farmers Branch, Texas

Join Our Dynamic Team at OXXO USA (Southwest Convenience Stores) as a Construction Project Coordinator! OXXO USA, a leader in the convenience store industry, is seeking a Construction Project Coordinator to join our team. If you’re ready to make an impact in a fast paced, innovative environment, this opportunity is for you!

JOB SUMMARY

Join Our High-Impact Team at OXXO USA (Southwest Convenience Stores) as Construction Project Coordinator.

OXXO USA is redefining the convenience store experience across the United States, combining customer centric service with data-driven innovation and strategic growth. As part of FEMSA’s global retail platform, we are expanding rapidly, and our team is committed to operational excellence, financial performance, and long-term value creation.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture or a related field.
• 1-3 years of experience in construction project coordination, construction administration, or a similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with construction management and design software, such as AutoCAD and Revit.
• Knowledge of U.S. construction methods, local building codes, permitting processes, and safety regulations.
• Ability to read and interpret technical documents, including project plans, blueprints, and construction schematics.
• Strong organizational skills with the ability to manage multiple projects and priorities.
• Strong communication and collaboration skills to support internal teams, contractors, and stakeholders.

KEY RESPONSIBILITIES:

Project Support

• Track project schedules, milestones, and deadlines to ensure progress and alignment.
• Maintain organized project documentation, files, and reporting tools.
• Coordinate communication between contractors, vendors, and internal teams to support seamless project execution.

Procurement & Equipment Management

• Manage ordering of fixtures, furniture, and equipment (FF&E) for remodels and new store projects.
• Track procurement lead times and delivery schedules to prevent delays.
• Coordinate deliveries with Construction Managers and contractors.
• Maintain and update master FF&E tracking logs.
• Assist in fixed asset management processes, ensuring accurate tagging, tracking, and record-keeping.

Financial Administration

• Review and process contractor/vendor invoices.
• Assist in tracking budgets, purchase orders, and capital spend reporting.
• Support Capital Projects Manager with variance reporting and reconciliations.

Permitting & Compliance (as needed)

• Support the Licensing & Permitting Coordinator by preparing applications, submitting documents, and following up with municipalities.
• Track permit and inspection status in project logs.

General Administrative Support

• Coordinate and manage project meetings, ensuring clear documentation, actionable follow-ups, and team alignment.
• Oversee project close-out processes, including final documentation, punch list completion, and deliverable verification.

Innovation

• Lead and manage innovation projects to streamline processes, optimize resources, and drive operational efficiency.

WHAT SUCCESS LOOKS LIKE

• On-time delivery of equipment to all remodel and new store projects.
• Accurate tracking and control of fixed assets, invoices, budgets, and project schedules.
• Reduction of project process times from planning through execution and delivery.
• Streamlined administrative processes, increasing the department’s capacity to manage 55+ projects per year.
• Effective communication with internal teams, contractors, and stakeholders.

All activities will be performed in support of the strategy and vision of the organization. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. All activities must comply with Equal Employment Opportunity laws, HIPAA, ERISA, and other regulations.

While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.