Program Manager at Great Plains Tribal Leaders Health Board Inc – Rapid City, South Dakota

Job Summary:

The Program Manager is responsible for overall management and compliance of the program and for overseeing the coordination and implementation of all activities and deliverables. The incumbent has a variety of responsibilities including, but not limited to, creating, and maintaining the program budget, writing a variety of reports and supervising program staff.

Essential Functions:

Administrative

•Create and maintain program budgets and ensure transactions are handled in a timely manner and consistent with GPTLHB policies.

•Manage staff time, attendance, work productivity and performance reviews.

•Write and ensure submission of a wide range of reports including, but not limited to, progress reports, annual reports, and internal reports.

•Identify funding opportunities for the continuation of existing projects as well as new projects and assist with grant writing.

Program Management

•Oversee the execution of all program activities in line with the work plan and deadlines. •Ensure program compliance with the funding agency.

•Aid in promoting and marketing the program and its services; oversee the creation of all promotional/marketing materials.

•Foster professional relationships and communicate regularly with stakeholders to strengthen program collaborations and partnerships.

• Responsible for ensuring all expenditures are in accordance with OMB Uniform Guidance and are supported with proper documentation.

• Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.

•Manage all data, reports, and documents in an organized manner. •Review all Notice of Awards Conditions.

•Performs related duties.

Requirements

• Participates in Core Connections training and applies GPTLHB Core Connections concepts and practices in their work.

• Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural, and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations.

• Proficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies.

• Valid driver’s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations as applies to position.

• Work in a cooperative and professional manner with OHC and GPTLHB staff.

• Treat Great Plains tribes and collaborators with dignity and respect.

• Utilize effective verbal and written communication skills.

• Advance personal educational development by attending training sessions and seminars as appropriate.

• Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests.

• Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect.

• Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities.

• Maintain and ensure organizational privacy and confidentiality.

Minimum Qualifications

Level I

Education/Relevant Experience: Bachelor’s degree and one (1) year of experience, or associate’s degree and three (3) years’ experience, or high school diploma or GED and five (5) years of progressively responsible experience. Current experience – One (1) year supervisory experience

Level II

Previous grant experience, Three (3) years of service at Great Plains Tribal Leaders Health Board/Oyate Health Center; or demonstrated proficiency as POSITION at Level I

Level III

Masters + 3 years; or Five (5) years of service at Great Plains Tribal Leaders Health Board/Oyate Health Center; or demonstrated proficiency as POSITION at Level II

Possession of or ability to readily obtain a valid driver’s license issued by the State of South Dakota.

The GPTLHB is a tribal organization which follows tribal preference laws. It is our policy to give preference to qualified Indian/Tribal candidates over qualified non-native candidates in hiring decisions, if all other qualifications are equal.

Must successfully pass a criminal and background check and a pre-employment drug screen.

Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required.